Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
UK
E-mail: ict.procure@eani.org.uk
NUTS: UKN
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
EDIS-24-003 - Provision of a Library Management System
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Education Authority (EA) invites tenders for the Provision of a Library Management System. The initial contract period is for 5 years with the option to extend the contract by further periods of 2 years + 2 years + 1 year. The administering procurement office for this tender, on behalf of EA, will be the Belfast office.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
4 400 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48160000
48000000
48100000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Education Authority (EA) invites tenders for the Provision of a Library Management System. The initial contract period is for 5 years with the option to extend the contract by further periods of 2 years + 2 years + 1 year. The administering procurement office for this tender, on behalf of EA, will be the Belfast office.
II.2.5) Award criteria
Quality criterion: AC1 2c Detailed Functional Requirements
/ Weighting: 35
Quality criterion: AC2 2d Delivery and Support of the Proposed Solution
/ Weighting: 25
Quality criterion: AC3 Social Value
/ Weighting: 10
Cost criterion: AC4 Cost
/ Weighting: 30
II.2.11) Information about options
Options:
Yes
Description of options:
Optional extension periods of 2 years + 2 years + 1 year.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-036545
Section V: Award of contract
Contract No: 1
Title: Contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/07/2025
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
SOFTLINK EUROPE LTD
Oak Court North Leigh Business Park
WITNEY
OX29 6SW
UK
Telephone: +49 1993883401
E-mail: Chris.Mcphee@softlink.co.uk
Fax: +49 1993883763
NUTS: UK
Internet address(es)
URL: https://www.softlinkint.com
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 4 400 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contract value stated in this notice is the higher value within the range £3,711,331.45 - £4,400,000.00 and includes all available extension periods and a contingency figure to enable onboarding of possible new builds during full available contract period.
VI.4) Procedures for review
VI.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
UK
VI.5) Date of dispatch of this notice
28/07/2025