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To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Summary

OCID:: ocds-h6vhtk-05678a
Published by:: Cabinet Office
Authority ID:: AA79795
Publication date:: 04 August 2025
Deadline date:: -
Notice type:: Prior Information Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The purpose of this Prior Information Notice (PIN) is to notify all interested parties of the Cabinet Office's intention to undertake a procurement exercise for the appointment of a Supplier of operational staff for the business-as-usual running of the Government Grant Managed Service (GGMS).

The Authority is open to interest from both individual organisations and consortia. The GGMS, established following a two-year pilot, is the new centralised, managed service to administer general government grants on behalf of departments, ALBs and local authorities. The contract length will be for 3 years and will have the ability to be extended by 12 months, on two occasions.

The service is intended for a range of general government grants of varying size, value and complexity from departments, arm's length bodies and local authorities. We expect the portfolio to be up to £2 billion in value over the 3 years of the contract.

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

Cabinet Office

70 Whitehall

London

SW1A2AS

E-mail: govgrantsmanagedservice@cabinetoffice.gov.uk

NUTS: UKI32

Internet address(es)

Main address: www.gov.uk/government/organisations/cabinet-office

I.3) Communication

Additional information can be obtained from the abovementioned address

I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

Economic and financial affairs

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of the Government Grants Managed Service - BAU

II.1.2) Main CPV code

75100000

II.1.3) Type of contract

Services

II.1.4) Short description

II.1.5) Estimated total value

Value excluding VAT: 50 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

75100000

II.2.3) Place of performance

NUTS code:

II.2.4) Description of the procurement

Main Services Required

To provide staff to deliver a high-quality grant administration service: one that instils confidence in departments, ALBs and local authorities when entrusting their grant requirements.

To deliver the administration of all grants within the GGMS portfolio, in accordance with each customer's required timelines. The performance of each grant will need to be monitored and reported through the lifecycle, to assess the efficiency and quality of the service provided.

To provision flexible resourcing, to enable the service to draw on necessary skills on a just-in-time basis; to scale resources up or down within a 3-week period upon request from the Cabinet Office to manage fluctuations in business-as-usual demand.

To deliver the GGMS in accordance with the Cabinet Office's existing operating procedures and utilise the current technology; no alternative processes or technologies are permitted.

Key Participation Requirements

Extensive experience of operating managed services.

Specific expertise in government grant management and adherence to the Functional Standard GovS 015: Grants.

Expertise in counter-fraud and assurance in grant making.

Ability to effectively work in blended teams (civil servant and supplier). Across the lifecycle of the contract, the GGMS is expected to increase the ratio of civil servants within these blended operations.

The human resources to operate the managed service must hold BPSS level security clearance as a minimum, with SC clearance potentially required for some individuals.

We are currently exploring the potential routes to market with RM6322 CCS DPS Funds Administration & Disbursement Services (FAADS) being one of the options we are keenly exploring.

Supplier ability to provide services in the UK (for the avoidance of doubt, England, Northern Ireland, Scotland and Wales) both remotely and face to face as required.

Proposed route to market

The Cabinet Office will hold a one hour market briefing event at 11:00, 15 August 2025.

An extended two-week window for clarification questions from interested parties will follow until 17:00, 29 August.

The Cabinet Office will extend an opportunity to all suppliers to meet 1:1 before 29 August. A meeting can be requested following the market briefing event.

Response

Interested parties who are able to meet the requirements are invited to respond to this engagement by emailing and confirming govgrantsmanagedservice@cabinetoffice.gov.uk.

The deadline to submit your response is 12:00 Noon, on 8 August 2025.

All replies must clearly state both the supplier's interest, and the capability to offer the main services required and meet the key participation requirements.

This PIN exercise does not constitute a form of agreement or assurance from the Cabinet Office regarding the development of the procurement process.

II.3) Estimated date of publication of contract notice:

01/04/2026

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

Timeline and Next Steps

The Authority intends to launch their procurement during Winter 2025 and award the Contract by February 2026.

Terms and Conditions of the PIN

This PIN does not formally signify the beginning of a procurement and does not constitute a commitment by the Cabinet Office to undertake any procurement exercise.

This PIN is for information only and is not a call for competition. The Cabinet Office reserves the right not to enter a formal procurement process and not award contracts. Accordingly, the Cabinet Office will not be liable for any bid cost, expenditure, work or effort incurred by a provider in acting on the basis of this PIN.

All information included in this PIN is indicative and subject to change.

VI.5) Date of dispatch of this notice

28/07/2025

Coding

Commodity categories

ID	Title	Parent category
75100000	Administration services	Administration, defence and social security services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: govgrantsmanagedservice@cabinetoffice.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.