Empty Homes Cleaning and Clearance Services Framework

Procurement reference

DN775020

Procurement description

Livv Housing Group is seeking to establish a framework of contractors to provide cleaning and clearance services across two lots.

Lot 1- Cleaning

Lot 2- Clearance

Additional cleaning/clearance services may be required from time to time under the framework, to meet the needs of Livv Housing Group.

The outcome of the tender process will be a 2-year framework with the option to extend by 12 months; this agreement is expected to commence October 2025. It is envisaged that the final framework will be awarded to approximately 3 contractors for Cleaning and 3 contractors for Clearance.

This ITT is issued as a single stage Open Procedure under the Procurement Act 2023.

This procurement exercise is being led by the Livv Housing Group for itself and on behalf of the other members of the Group and references to Livv Housing Group and the Group should be construed accordingly.

The framework will be available to the following, such that each of the following will be entitled to purchase services from the successful contractors at the discretion of Livv Housing Group:

- Livv Housing Group and all subsidiary undertakings, both current and future

- All parts of any current or future group structure of which Livv Housing Group is, or may become, a part

- Any joint venture entities (whether companies, limited liability partnerships or otherwise) in which any member of the Group participates from time to time (whether as a shareholder, member or otherwise), and are permitted by Livv Housing Group to make particular purchases from the contractor from time to time

Main category

Services

Delivery regions

• UKD - North West (England)

Total value (estimated, excluding VAT)

1950000 GBP to 1950000GBP

Contract dates (estimated)

01 October 2025, 00:00AM to 30 September 2027, 23:59PM

Extension end date (if all the extensions are used): 30 September 2028

Is a framework being established?

Yes

Livv Housing Group

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Percentage fee charged to suppliers

0%

Type of framework

Closed

Award method when using the framework

With and without reopening competition

Framework operation description

Call-off contracts will be awarded by the Group in accordance with the rules as defined by Section 45 of the Procurement Act 2023.

Call-off contracts under the framework may be awarded without competition or following a competitive selection process.

The duration and size of any call-off contract is likely to vary at the discretion of Livv Housing Group dependent on the needs of the business. Work that falls outside of the scope covered by the cost submission document, but can be included in the overall scope of the framework, will be priced for on a case by case basis.

Where a competitive selection process is undertaken, Livv Housing Group reserves the right to amend and refine the relative weightings of elements where appropriate for call-off contracts. The specific competitive selection criteria and relative weightings will be set on a case by case basis (see tender documentation for further details).

While it is anticipated that the framework conditions of participation will be required for the majority of call-off contracts, from time to time the Group may require the contractor to meet bespoke Conditions of Participation. In all circumstances, the Group may request additional information from contractors before awarding a contract.

The form of contract to be used for call-off contracts is included within the tender documentation pack.

During the life of the framework if a contractor becomes a “excluded” or “excludable” contractor, in line with the Procurement Act 2023, the Group reserves the right to remove the contractor from the framework and no further call-off contracts will be issued to that contractor.

Prices are fixed at Tender for 12 months.

Description

Services required under the framework are expected to include:

Lot 1 – Cleaning

- Internal cleaning of Empty properties

- Front and rear external litter picking and brushing of paved areas

- External cleaning of front and rear doors

- External cleaning of front downstairs windows and sills

- Cleaning of white goods (cooker, cooker hood and fridge microwave, washing machine if retained in the property)

- Clearing out of a socially and environmentally dirty dwelling

- Wet carpet clean

- Dry carpet clean

- Pressure washer clean

- Graffiti clean

- Upholstery clean

- Needle / Sharp sweep

CPV classifications

• 44613700 - Refuse skips
• 45452000 - Exterior cleaning work for buildings
• 90911000 - Accommodation, building and window cleaning services

Delivery regions

• UKD - North West (England)

Lot value (estimated)

450000 GBP Excluding VAT

540000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 October 2025, 00:00AM

Contract end date (estimated)

30 September 2027, 23:59PM

Extension end date (estimated)

30 September 2028, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The outcome of the tender process will be a 2-year framework with the option to extend by a further 12 months subject to the Livv Housing Group requirements and the performance of the contractors.

Description of how multiple lots may be awarded

Bidders can bid on multiple lots and if successful able to be awarded on multiple lots

Participation

Award criteria

Description

Services required under the framework are expected to include:

Lot 2 – Clearance

- Dwelling clearance

- Roof-space clearance

- Exceptionally dirty clearance

- Garden debris clearance

- Exceptional garden debris clearance

- Provision of a mini skip

- Provision of a large skip

- Garage/shed clearance

- Exceptional environmental cleans

CPV classifications

• 44613700 - Refuse skips
• 45452000 - Exterior cleaning work for buildings
• 90911000 - Accommodation, building and window cleaning services

Delivery regions

• UKD - North West (England)

Lot value (estimated)

1500000 GBP Excluding VAT

1800000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 October 2025, 00:00AM

Contract end date (estimated)

30 September 2027, 23:59PM

Extension end date (estimated)

30 September 2028, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The outcome of the tender process will be a 2-year framework with the option to extend by a further 12 months subject to the Livv Housing Group requirements and the performance of the contractors.

Description of how multiple lots may be awarded

Bidders can bid on multiple lots and if successful able to be awarded on multiple lots

Participation

Award criteria

Tender submission deadline

29 August 2025, 12:00PM

Enquiry deadline

19 August 2025, 17:00PM

Date of award of contract

29 September 2025, 23:59PM

Submission address and any special instructions

https://procontract.due-north.com/Advert?advertId=b763dd8c-a934-f011-8136-005056b64545&fromProjectDashboard=True

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

10 July 2028, 23:59PM

Languages that may be used for submission

• English