Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Stirling Council
Procurement, Teith House
Stirling
FK7 7QA
UK
Contact person: Akshay Kumar
E-mail: kumara@stirling.gov.uk
NUTS: UKM77
Internet address(es)
Main address: http://www.stirling.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00146
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Furniture Removal, Storage and Disposal, and Cleaning, including Specialist Cleaning
Reference number: SC2425-0145
II.1.2) Main CPV code
98392000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council is seeking a suitable Service Provider(s) for the provision of Cleaning Services and Removal/Storage & Disposal Services for the properties falling under different categories (i.e. Homeless, Void, Tenanted).
The requirement is split into two Lots given below, where a Service Provider can either choose to submit a bid for either one or both the Lots.
- LOT 1 - CLEANING & SPECIALIST CLEANING SERVICES
- LOT 2 - REMOVAL/STORAGE & DISPOSAL SERVICES
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The requirement is split into two Lot - below, where a Service Provider can either choose to submit a bid for either one or both the Lots.
LOT 1 - CLEANING & SPECIALIST CLEANING SERVICES
LOT 2 - REMOVAL/STORAGE & DISPOSAL SERVICES
Each lot may be awarded individually, the Authority at its discretion, award both lots to a single supplier should the combined bid represent a significantly more economically advantageous solution than separate awards.
II.2) Description
Lot No: 1
II.2.1) Title
Cleaning & Specialist Cleaning Services
II.2.2) Additional CPV code(s)
90911200
90910000
90911000
90911100
90690000
90921000
90924000
II.2.3) Place of performance
NUTS code:
UKM77
Main site or place of performance:
Stirling and also within Stirling's Boundaries
II.2.4) Description of the procurement
This Lot covers the provision of cleaning services for void, temporary, and tenanted properties. The service includes standard and deep cleans, trauma and fire damage cleaning, needle sweeps, and carpet/upholstery cleaning. Additional tasks may include house clearances, odour neutralisation, graffiti removal, and close cleaning of communal areas. The contractor will also manage bag and tag processes and inventory documentation for personal belongings in temporary accommodation. Services must be delivered to meet property turnaround deadlines and in compliance with health and safety and environmental standards.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 30
Quality criterion: Contract Challenges
/ Weighting: 20
Quality criterion: Health & Safety
/ Weighting: 15
Quality criterion: Business Continuity
/ Weighting: 10
Quality criterion: Project Team
/ Weighting: 10
Quality criterion: Key Performance Indicators
/ Weighting: 10
Quality criterion: Community Benefits
/ Weighting: 5
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Referring to II.2.5, Price weighting is 60 percent and Quality is 40 percent.
Lot No: 2
II.2.1) Title
Removal/Storage & Disposal Services
II.2.2) Additional CPV code(s)
98392000
39173000
44613400
63120000
63121000
90513100
II.2.3) Place of performance
NUTS code:
UKM77
Main site or place of performance:
Stirling and also within Stirling's Boundaries.
II.2.4) Description of the procurement
This Lot covers the provision of removal, storage, and disposal services for void, homeless, and tenanted properties. Services include packing, inventory management, transport, secure storage, and compliant disposal of household items. The contractor will also support temporary and permanent tenant relocations, including disconnection/reconnection of white goods and floor covering handling. All services must be delivered in line with health and safety regulations, with flexibility to respond to emergency and ad-hoc requests across Council-owned properties.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 30
Quality criterion: Contract Challenges
/ Weighting: 20
Quality criterion: Health & Safety
/ Weighting: 15
Quality criterion: Business Continuity
/ Weighting: 10
Quality criterion: Project Team
/ Weighting: 10
Quality criterion: Key Performance Indicators
/ Weighting: 10
Quality criterion: Community Benefits
/ Weighting: 5
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Referring to II.2.5, Price weighting is 60 percent and Quality is 40 percent.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/09/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
01/09/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=802437.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please refer to invitation to tender documents
(SC Ref:802437)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=802437
VI.4) Procedures for review
VI.4.1) Review body
Stirling Sheriff Court
Stirling
UK
VI.5) Date of dispatch of this notice
30/07/2025