Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Bassetlaw District Council
Queen's Buildings, Potter Street,
Worksop
S802AH
UK
E-mail: procurement@bassetlaw.gov.uk
NUTS: UKF15
Internet address(es)
Main address: https://www.bassetlaw.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Retford and Worksop Town Centres Christmas lighting
II.1.2) Main CPV code
50232110
II.1.3) Type of contract
Services
II.1.4) Short description
The contract covers the supply, installation, and removal of festive lighting in Worksop and Retford town centres over the festive periods of 2023, 2024, and 2025.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
165 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF15
II.2.4) Description of the procurement
The contract covers the supply, installation, and removal of festive lighting in Worksop and Retford town centres over the festive periods of 2023, 2024, and 2025 including:
• Annual installation and removal of Christmas lights, including full testing for both town centres.
• Provision of out-of-hours maintenance support at no additional cost, ensuring reliability and safety throughout the festive period. • Support for the Christmas switch-on events in each town centre, including technical assistance and coordination.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The council made the decision to directly award a 3-year festive lighting contract based on both financial and operational urgency. Timing was a critical factor as priory delivery arrangements came to end with limited notice. As it was June, suppliers required confirmed orders no later than the end of July to ensure timely delivery. Festive lighting equipment is manufactured overseas for all major providers, with production lead times and shipping logistics, this meant that any delay could have risk of non-delivery or late installation leaving the Council venerable to scrutiny. Lights must be ready for installation starting in October to ensure the town is fully prepared for the festive season.
Five specialist festive lighting companies were approached to gather cost estimates for the project, of which 3 companies submitted pricing. The awarded contractor represented the most competitive offer relative to the Council's budget.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/06/2025
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Lighting & Illumination Technology Experience Limited
04246192
Burnley
UK
NUTS: UKD46
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 165 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Bassetlaw District Council
Worksop
UK
VI.5) Date of dispatch of this notice
01/08/2025