CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Delivery of energy audits and energy planning sessions for community buildings

2.2

Description of the goods or services required

Provide a Wales-wide Community Buildings Energy Retrofit Reports Service for the Egin programme.

It must contain the following elements:

- On-site energy/building assessments and associated data gathering by a qualified professional Retrofit Assessor in line with PAS2035:2023 as it applies to community buildings, with a member of the beneficiary organisation present wherever possible.

- Energy audit reports produced by the Retrofit Assessors, using a standard template and quality assured by a third party, is sent to the beneficiary organisation and to DTA Wales

- The Retrofit Assessor remains available within reason to follow up clarifications and explanations arising from the report

- Energy planning sessions (online or in person) subsequently held with beneficiary organisations to help them comprehend the report and identify immediate next steps, resulting in an energy action plan created by the service provider and delivered to – ideally embedded within - the organisation (copy to DTA Wales).

- All reports to be of a professional standard and covered by PII held by the service provider.

- When requested by a group, an assessor fluent in Welsh shall be assigned

- Single point of contact for DTA Wales to refer beneficiary organisations to, and to raise any issues, and who will attend regular management/progress meetings with DTA Wales

- Quarterly progress reports delivered to DTA Wales

Referrals for this service may come from :

- One of 8 counties that have been prioritised due to being under-served to date through Egin (Flintshire, Anglesey, Conwy, Vale of Glamorgan, Blaenau Gwent, Torfaen, Wrexham, Denbighshire)

- Anywhere across Wales if an organisation is located within a high-ranking WIMD area

DTA Wales will manage the initial triage of groups as they come through the Egin programme and endeavour to manage the workflow to the contractor in the most effective and cost-efficient manner.

Referrals will only be made for groups who have first signed up to the Egin programme for support and created an Egin Action Plan with support from DTA staff.

We have an available budget of £45,000 for this work package, with which to deliver the maximum number of quality audits (including follow-up).

It is understood that audits may be considered either standard or complex based on the nature of a building, and a higher rate charged for the latter which would reduce the total number of audits delivered within the budget.

Timescale

This service will cover a 10-month period from Sep 2025 to Jun 2026, or earlier if the available budget has been spent.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=154223.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

We can accept tender bids to this brief – for a maximum fee of £45,000 (including VAT) detailing:

1. The number of audits deliverable within the contract price. Based on a maximum of six Complex Audits with the remainder being Standard.

2. Providing a unit price for both Complex and Standard energy audits, that we can purchase should more funding become available.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

DTA Wales (dtawales.org.uk) seeks consultancy support to design, build and deliver services through the Egin programme to help community organisations make their buildings more energy efficient.

Egin (egin.org.uk) is a programme led by DTA Wales that aims to unlock the collective power of communities in Wales to take their first steps in tackling climate change and becoming more sustainable. It is funded by the Dormant Assets Scheme which is managed by the National Lottery Community Fund (TNLCF). It launched in Feb 2023 and is funded until 2029.

Beneficiaries of Egin support can include organisations seeking to make their community building more energy efficient and potentially generate their own renewable energy.

TNLCF offers Egin Grants of up to £15k to groups who have received Egin support to help turn their climate action ideas into reality.

From September 2025 DTA Wales will be providing an online Community Building Hub to offer helpful resources and knowledge sharing, in the first instance around energy efficiency measures that groups can take, including those unable to obtain an energy audit.

(WA Ref:154223)

5.2

Additional Documentation

5.3

Publication date of this notice