Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Newcastle City Council
Civic Centre
Newcastle Upon Tyne
NE18QH
UK
Contact person: Julie Spencer
E-mail: julie.spencer@newcastle.gov.uk
NUTS: UKC22
Internet address(es)
Main address: https://www.newcastle.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
009065 NEPO Frozen Food
Reference number: NEPO407 Lot Frozen Food
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Newcastle City Council (NCC) are using the NEPO407 Framework Lot 1 for Frozen Food after the departure of Hopwells July 25.
This Framework has been established for the provision of frozen food to Contracting Authorities in the North East only.
The Framework provides North East Contracting Authorities access to suppliers capable of meeting their requirements for the delivery of frozen food to education establishments, including primary and secondary schools, alongside Council owned and operated sites.
Suppliers awarded to the Framework are able to provide concurrent deliveries across the North East, aligned to the delivery schedules of Contracting Authorities, including the specified days, restricted delivery windows and site entry requirements.
The Framework has enabled NCC to provide their service users with the specialised supply of frozen food and to ensure that the essential allergen requirements are adhered to, school food standards compliance is maintained and individual dietary needs are met inclusively.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
15100000
15220000
15300000
15500000
15600000
II.2.3) Place of performance
NUTS code:
UKC2
II.2.4) Description of the procurement
Frozen food for Schools and Welfare Centres after the departure of Hopwells. NEPO carried out the project to enable a new supplier to be awarded onto their framework. It is now called Frozen Food Lot 1 on NEPO407 Framework.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The Process of award was via NEPO Framework.
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
Contract No: 009065
Title: 009065 - Frozen Food Lot 1 NEPO407 framework
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/07/2025
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Sysco GB Limited (Brakes)
02035315
Enterprise House
Ashford
TN25 4AG
UK
E-mail: bid.team@brake.co.uk
NUTS: UKJ45
Internet address(es)
URL: http://www.brake.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
4 000 000.00
GBP
/ Highest offer:
6 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of Justice
Technology and Construction Court, 7 Rolls Buildings, Fetter Lane
London
EC4A 1NL
UK
VI.5) Date of dispatch of this notice
04/08/2025