Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cairn Housing Association
Bellevue House, 22 Hopetoun Street
Edinburgh
EH7 4GH
UK
Contact person: Stephen McDougall
Telephone: +44 8009903405
E-mail: stephen.mcdougall@cairnha.com
NUTS: UKM
Internet address(es)
Main address: http://www.cairnha.com
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17262
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cairn Housing Association: External Audit Services 2025-26
Reference number: CHG08/25-02
II.1.2) Main CPV code
79212000
II.1.3) Type of contract
Services
II.1.4) Short description
External audit services to provide independent, third-party assessment of Cairn Housing Association’s and Pentland Community Enterprise’s financial statements and internal controls to ensure:
-Financial statements are prepared according to applicable accounting standards
-Financial controls are sufficiently robust to prevent errors and detect fraud
-Financial data is accurate and reliable
-External audit reports provide a "true and fair" view of the Association's financial performance, including recommendations for improvements to systems, processes, internal controls, reporting procedures and / or data analysis techniques
-External audit reports presented to the Board and Housing Regulator provide an independent assessment of the Association’s financial statements and internal controls
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Across mainland Scotland but primarily Edinburgh office.
II.2.4) Description of the procurement
As per appended invitation to tender.
II.2.5) Award criteria
Criteria below:
Quality criterion: Sector Knowledge
/ Weighting: 10
Quality criterion: Accreditations & Qualifications
/ Weighting: 10
Quality criterion: Quality Assurance
/ Weighting: 5
Quality criterion: Business Continuity & Staff Assurance
/ Weighting: 10
Quality criterion: Community Benefit
/ Weighting: 5
Quality criterion: Presentation to the Evaluation Panel
/ Weighting: 20
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Mutually agreed extension into fourth and fifth years (3+1+1 years)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per appended invitation to tender.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per appended invitation to tender.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/08/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
29/08/2025
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=806865.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:806865)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=806865
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
UK
VI.5) Date of dispatch of this notice
08/08/2025