Contract notice
Section I: Contracting
authority
I.1) Name and addresses
River Clyde Homes
Clyde View, 22 Pottery Street
Greenock
PA15 2UZ
UK
Contact person: Brian Murphy
Telephone: +44 8000132196
E-mail: procurement@riverclydehomes.org.uk
NUTS: UKM83
Internet address(es)
Main address: http://riverclydehomes.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12102
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
District Heating System Operation & Maintenance
Reference number: RCH642
II.1.2) Main CPV code
50531100
II.1.3) Type of contract
Services
II.1.4) Short description
River Clyde Homes is seeking to appoint a highly competent and experienced contractor to undertake the operation and maintenance of the biomass boilers, pumps, and associated pipework at the Broomhill, Cartsdyke, and Eastern View Energy Centres in Inverclyde.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
09323000
39715210
42515000
44621220
45251250
45232141
50720000
71314310
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Inverclyde
II.2.4) Description of the procurement
River Clyde Homes is seeking to appoint a highly competent and experienced contractor to undertake the operation and maintenance of the biomass boilers, pumps, and associated pipework at the Broomhill, Cartsdyke, and Eastern View Energy Centres in Inverclyde.
The successful bidder will also be responsible for the additional services at four other sites. Broadstone Gardens, John Gault House, Kilblain Court and Riverside Gardens.
The works will include the monitoring of each system, conducting regular inspections of the plant, reactive and planned maintenance and biomass fuel supply.
A detailed specification for the works required is provided at Appendix E.
The bidders shall be deemed to have satisfied themselves before tendering as to the plant to be serviced and the conditions under which the work is to be carried out.
II.2.5) Award criteria
Criteria below:
Quality criterion: Contract Management
/ Weighting: 25.00%
Quality criterion: Risk Mitigation
/ Weighting: 5.00%
Quality criterion: Community Benefits
/ Weighting: 5.00%
Quality criterion: Fair Work First
/ Weighting: 5.00%
Quality criterion: Data Protection
/ Weighting: Pass/Fail
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will run for an initial three-year duration. RCH may wish at its sole discretion to extend any resultant agreement for up to a further two, twelve-month periods subject to the agreement of the successful bidder.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
It is a requirement of this contract that Bidders and any relevant sub-contractors hold current registration with Gas Safe and are accredited by SELECT / NICEIC or equivalent
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
KPI's for the contract are detailed within the attached tender documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/09/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
08/09/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
August 2030
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Tender documents must be submitted electronically via the PCS electronic post-box. Any tender not submitted via the post-box will not be considered. Any questions in relation to the tender must be raised via the 'Question and Answer' function of the PCS website.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=806892.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As part of this procurement process, Bidders should set out what specific, tangible community benefits they will bring to the Inverclyde area in the event of a successful bid. These benefits must be specific to this contract and not part of a wider Corporate Social Responsibility (CSR) programme. Alongside the benefits proposed by the bidders, RCH are also hoping to secure funding (either in full or in part) from the successful bidder to appoint a Financial Wellbeing Officer. More details are provided within the tender response document.
(SC Ref:806892)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=806892
VI.4) Procedures for review
VI.4.1) Review body
Greenock Sheriff Court and Justice of the Peace Court
1 Nelson Street
Greenock
UK
Telephone: +44 1475787073
VI.5) Date of dispatch of this notice
08/08/2025