ITT/25/23 - Accommodation Management System

Procurement reference

ITT/25/23

Procurement description

The University is looking to procure a modern, user-focused accommodation management solution to effectively support our housing operations.

Main category

Goods

Delivery regions

• UKL - Wales

Total value (estimated)

140000 GBP Excluding VAT

168000 GBP Including VAT

Contract dates (estimated)

12 January 2026, 00:00AM to 11 January 2029, 23:59PM

Cardiff Metropolitan University

Is the total value above threshold?

Below threshold

CPV classifications

• 48000000 - Software package and information systems

Delivery regions

• UKL - Wales

Contract start date (estimated)

12 January 2026, 00:00AM

Contract end date (estimated)

11 January 2029, 23:59PM

Engagement process description

The process will be conducted via the University’s ‘In-Tend’ portal where interested parties will be able to access the initial documentation in the form of a questionnaire, receive all process related notifications and issues correspondence.

The portal web address is:

https://in-tendhost.co.uk/cardiffmet/aspx/Home

The notice web address is:

https://in-tendhost.co.uk/cardiffmet/aspx/ProjectManage/247

Outgoing messages from the University will be sent to bidders using the email address entered as part of the portal registration process. In considering what email address to use for this purpose, we strongly recommend that a generic, shared email mail account is used to help avoid any loss of communication through changes of staff or staff sickness or holidays that may occur.

On review of submissions, the University intends to invite a maximum of 5 interested parties to demonstrate their system to a panel of university stakeholders.

Due date

12 September 2025, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

03 November 2025