Summary
- OCID:
- ocds-h6vhtk-0588ff
- Published by:
- Chepstow Town Council
- Authority ID:
- AA46705
- Publication date:
- 15 August 2025
- Deadline date:
- 12 September 2025
- Notice type:
- UK4
- Has documents:
- Yes
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
Design, supply, install and dismount of Christmas lighting in Chepstow
Full notice text
Scope
Procurement description
Design, supply, install and dismount of Christmas lighting in Chepstow
Delivery regions
- UKL21 - Monmouthshire and Newport
Total value (estimated, excluding VAT)
270000 GBP to 270000GBP
Contract dates (estimated)
01 October 2025, 00:00AM to 15 January 2026, 23:59PM
Extension end date (if all the extensions are used): 15 January 2030
Contracting authority
Chepstow Town Council
Identification register:
Address 1: The Town Council Offices
Town/City: Chepstow
Postcode: NP16 5LH
Country: United Kingdom
Website: http://www.chepstowtc.gov.uk
Public Procurement Organisation Number: PGHT-6454-YJRP
Contact name: Lucy James
Email: clerk@chepstow.co.uk
Telephone: 01291 626370
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Below threshold - open competition
Is this procurement under a special regime?
Light touch
Is the total value above threshold?
Below threshold
Lots
Divided into 1 lots
Lot number: 1
CPV classifications
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 98000000 - Other community, social and personal services
Delivery regions
- UKL21 - Monmouthshire and Newport
Lot value (estimated)
270000 GBP Excluding VAT
275400 GBP Including VAT
Contract start date (estimated)
01 October 2025, 00:00AM
Contract end date (estimated)
15 January 2026, 23:59PM
Extension end date (estimated)
15 January 2030, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Due to a number of safety checks that need to be carried out on the eye bolts which will not be in time for 2025 it may be that the successful tenderer will have the contract extended once these have been completed in future years
Does the lot include options?
Yes
Description of options
Should the eye bolts be tested and deemed suitable for use then festoon may be considered as an addition to the contract in future years.
Award criteria
Weighting description
Relevant contractor experience Pass / Fail
Technical capability Pass / Fail
Type: quality
Name
Relevant contractor experience pass / fail
Type: cost
Name
Cost
Description
Scheme 10%
Installation 10%
Maintenance 10%
Type: quality
Name
Quality
Description
Design of scheme 25%
Skills, experience and qualifications 10%
Approach and Methodology 10%
Energy Efficiency 10%
Submission
Tender submission deadline
12 September 2025, 00:00AM
Enquiry deadline
29 August 2025, 00:00AM
Submission address and any special instructions
https://www.sell2wales.gov.walesSubmissions will be accepted through the Sell to Wales website or by email to clerk@chepstow.co.uk or by post addressed to the Town Clerk (TENDER DOC), The Gatehouse, High Street, Chepstow, NP16 5LH
May tenders be submitted electronically?
No
Coding
Commodity categories
| ID |
Title
|
Parent category
|
| 31000000 |
Electrical machinery, apparatus, equipment and consumables; lighting |
Technology and Equipment |
| 98000000 |
Other community, social and personal services |
Other Services |
Delivery locations
| ID |
Description
|
| 1021 |
Monmouthshire and Newport |
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a
Postbox
The awarding buyer has indicated that it will accept electronic responses to
this notice via the Tender Submission Postbox facility.
Submit your tender response electronically in a secure environment.
To create an electronic response please click the "Add to my interest list" button at the top of the page.
For more information on the Postbox Facility please refer to the user guide:
Additional documents
The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.
Current documents
pdf738.15 KB
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Replaced documents
There are no previous versions of these documents.