Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Business Services Organisation, Procurement and Logistics Service
Greenmount House, Woodside Industrial Estate, Woodside Road
Ballymena
BT42 4TP
UK
E-mail: smc.sourcing@hscni.net
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Belfast Health and Social Care Trust
A Floor, Belfast City Hospital, Lisburn Road
Belfast
BT9 7AB
UK
E-mail: smc.sourcing@hscni.net
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Northern Health and Social Care Trust
Bretten Hall, Bush Road
Antrim
BT41 2RL
UK
E-mail: smc.sourcing@hscni.net
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
South Eastern Health and Social Care Trust
Ulster Hospital, Upper Newtownards Rd
Belfast
BT16 1RH
UK
E-mail: smc.sourcing@hscni.net
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Southern Health and Social Care Trust
Craigavon Area Hospital, 68 Lurgan Road
Portadown
BT63 5QQ
UK
E-mail: smc.sourcing@hscni.net
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Western Health and Social Care Trust
Altnagelvin Area Hospital, Glenshane Road
Londonderry
BT47 6SB
UK
E-mail: smc.sourcing@hscni.net
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794]
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794]
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
298 729 613.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 – HVAC Hygiene Inspection and Verification
II.2.2) Additional CPV code(s)
42512300
71315410
39563530
42520000
50222100
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794]
II.2.5) Award criteria
Quality criterion: Social Value Considerations
/ Weighting: 10
Cost criterion: Price
/ Weighting: 90
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The estimated value for Lot 1 is the highest value in the following range: 2,251,913 GBP to 35,983,276 GBP which has been calculated on the basis of a 5 year Contract plus maximum 36 month extension and contingency for potential additional equipment or higher level of services during the Contract period for all Clients for Lot 1.
Lot No: 2
II.2.1) Title
Lot 2 – HVAC Hygiene Maintenance and Cleaning
II.2.2) Additional CPV code(s)
42512300
71315410
39563530
42520000
50222100
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794]
II.2.5) Award criteria
Quality criterion: Social Value Considerations
/ Weighting: 10
Cost criterion: Price
/ Weighting: 90
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The estimated value for Lot 2 is the highest value in the following range: 11,268,157 GBP to 173,902,020 GBP which has been calculated on the basis of a 5 year Contract plus maximum 36 month extension and contingency for potential additional equipment or higher level of services during the contract period for all Clients for Lot 2.
Lot No: 3
II.2.1) Title
Lot 3 – Maintenance of Smoke Ventilation and Damper Systems
II.2.2) Additional CPV code(s)
42512300
71315410
39563530
42520000
50222100
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794]
II.2.5) Award criteria
Quality criterion: Social Value Considerations
/ Weighting: 10
Cost criterion: Price
/ Weighting: 90
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The estimated value for Lot 3 is the highest value in the following range: 1,671,901 GBP to 23,395,240 GBP which has been calculated on the basis on a 5 year contract plus maximum 36 month extension and contingency for potential additional equipment or high level services during the contract period for all Clients for Lot 3.
Lot No: 4
II.2.1) Title
Lot 4 – Cleaning of Kitchen Extract Systems
II.2.2) Additional CPV code(s)
42512300
71315410
39563530
42520000
50222100
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794]
II.2.5) Award criteria
Quality criterion: Social Value Considerations
/ Weighting: 10
Cost criterion: Price
/ Weighting: 90
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The estimated value for Lot 4 is the highest value in the following range: 1,030,352 GBP to 16,882,366 GBP which has been calculated on the basis of a 5 years Contract plus maximum 36 month extensions and contingency for potential additional equipment or higher level of services during the Contract period for all Clients for Lot 4.
Lot No: 5
II.2.1) Title
Lot 5 – Cleaning of Chilled Beams and Over-Door Heaters
II.2.2) Additional CPV code(s)
42512300
71315410
39563530
42520000
50222100
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794]
II.2.5) Award criteria
Quality criterion: Social Value Considerations
/ Weighting: 10
Cost criterion: Price
/ Weighting: 90
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The estimated value for Lot 5 is the highest value in the following range: 1,125,814 GBP to 14,024,884 GBP which has been calculated on the basis on a 5 year Contract plus maximum 36 month extension and contingency for potential additional equipment or higher level of services during the Contract period for all Clients for Lot 5.
Lot No: 6
II.2.1) Title
Lot 6 – Supply of Filters
II.2.2) Additional CPV code(s)
42512300
71315410
39563530
42520000
50222100
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Maintenance of Ventilation Systems (Including Smoke Dampers) and HVAC Hygiene Maintenance and Cleaning [5470794]
II.2.5) Award criteria
Quality criterion: Social Value Considerations
/ Weighting: 10
Cost criterion: Price
/ Weighting: 90
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The estimated value for Lot 6 is the highest value in the following range: 2,287,305 GBP to 34,541,827 GBP which has been calculated on the basis of a 5 year Contract plus maximum 36 month extension and contingency for potential additional equipment or high level of services during the Contract period for all Clients for Lot 6.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-006458
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Lot 1 – HVAC Hygiene Inspection and Verification
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/07/2025
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
AIRISQ LIMITED
SUITE 13 HAWLEY MANOR HAWLEY ROAD
DARTFORD
DA1 1PX
UK
Telephone: +44 1322273158
E-mail: petertwynam@airisq.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 35 983 276.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Lot 2 – HVAC Hygiene Maintenance and Cleaning
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/07/2025
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
F. B. SMYTH CO LIMITED
Unit 56 Mallusk Drive Mallusk Enterprise Park
NEWTOWNABBEY
BT36 4GN
UK
Telephone: +44 2890842229
E-mail: fbsmyth@aol.com
Fax: +44 2890841119
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
VENTILATION SURVEYS SERVICES LIMITED
Unit 305 Century Building
Liverpool
L3 4BJ
UK
Telephone: +44 3335008368
E-mail: Patricia.P@vssltd.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 173 902 020.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 3
Title: Lot 3 – Maintenance of Smoke Ventilation and Damper Systems
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/07/2025
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
G S Stothers ME Engineering Limited
Unit 10, 210 Quarry Heights
NEWTOWNARDS
BT23 7SZ
UK
Telephone: +44 2842772931
E-mail: jonny.stothers@gsstothers.com
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
VENTILATION SURVEYS SERVICES LIMITED
Unit 305 Century Building
Liverpool
L3 4BJ
UK
Telephone: +44 3335008368
E-mail: Patricia.P@vssltd.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 23 395 240.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: 4
Title: Lot 4 – Cleaning of Kitchen Extract Systems
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/07/2025
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
VENTILATION SURVEYS SERVICES LIMITED
Unit 305 Century Building
Liverpool
L3 4BJ
UK
Telephone: +44 3335008368
E-mail: Patricia.P@vssltd.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 16 882 366.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Contract No: 5
Title: Lot 5 – Cleaning of Chilled Beams and Over-Door Heaters
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/07/2025
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
VENTILATION SURVEYS SERVICES LIMITED
Unit 305 Century Building
Liverpool
L3 4BJ
UK
Telephone: +44 3335008368
E-mail: Patricia.P@vssltd.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 14 024 884.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Contract No: 6
Title: Lot 6 – Supply of Filters
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/07/2025
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
EXI-TITE AIR FILTRATION LTD
15a Grange Road Ballygawley
DUNGANNON
BT70 2LP
UK
Telephone: +44 2885567674
E-mail: david@exi-tite.com
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 34 541 827.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This procurement is a joint procedure and Contract award is by a Central Purchasing Body. This Contract is not a joint Contract, it is a Central Purchasing Body Contract operated by Business Services Organisation Procurement and Logistics Service on behalf of the participants listed in Section I. The Contracting Authority has identified the Most Economically Advantageous Tender(s) (MEAT) on the basis of the highest totalled score for social value considerations and price/cost. Quality was assessed on a Pass/Fail basis. Compliance with all elements of the Specification and all other requirements as listed in the Tender documentation has been demonstrated. Full details of the evaluation process were provided as part of the Tender Evaluation Methodology and Marking Scheme (TEMMS)(SS20b) published with the tender.
VI.4) Procedures for review
VI.4.1) Review body
Business Services Organisation
Belfast
UK
VI.5) Date of dispatch of this notice
12/08/2025