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Summary

OCID:: ocds-h6vhtk-058758
Published by:: HAILSHAM TOWN COUNCIL CIC
Authority ID:: AA87368
Publication date:: 18 August 2025
Deadline date:: 12 September 2025
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Provision of office cleaning at 4 sites for Hailsham Town Council, 1 office, 1 youth centre, 1 Post Office & 1 Public toilet

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

HAILSHAM TOWN COUNCIL CIC

11499728

Hailsham Town Council, Inglenook

Hailsham

BN272AE

Contact person: Tony Lee

Telephone: +44 7511335750

E-mail: tony.lee@hailsham-tc.gov.uk

NUTS: UKJ

Internet address(es)

Main address: https://www.hailsham-tc.gov.uk/

I.3) Communication

Access to the procurement documents is restricted. Further information can be obtained at:

https://hailshamtc.sharepoint.com/:w:/s/Global/EWTJRpGTIVJEruoaglaC8uMB0dduyZMPH6PmApgF5QAkbw?e=Ag4h7W

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://hailshamtc.sharepoint.com/:w:/s/Global/EWTJRpGTIVJEruoaglaC8uMB0dduyZMPH6PmApgF5QAkbw?e=Ag4h7W

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Cleaning Contract

Reference number: HTC009/2025

II.1.2) Main CPV code

90919200

II.1.3) Type of contract

Services

II.1.4) Short description

Provision of office cleaning at 4 sites for Hailsham Town Council, 1 office, 1 youth centre, 1 Post Office & 1 Public toilet

II.1.5) Estimated total value

Value excluding VAT: 45 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKC

UKD

UKE

UKF

UKG

UKH

UKI

UKJ

UKK

II.2.4) Description of the procurement

Hailsham Town Council is committed to maintaining high standards of cleanliness, hygiene, and presentation across all Council-owned and managed facilities. The cleaning specifications contained in this tender pack set out the required standards, frequency, and scope of work for each location.

These specifications are designed to ensure that all facilities remain safe, welcoming, and fit for public use, reflecting the Council's duty of care to residents, staff, and visitors. The cleaning contractor will be expected to:

- Provide all necessary cleaning materials, equipment, and personal protective equipment (PPE), unless otherwise stated.

- Undertake cleaning to the highest professional standard, ensuring compliance with relevant health and safety legislation, including COSHH (Control of Substances Hazardous to Health) regulations.

- Maintain all areas in a hygienic and well-presented condition, free from unpleasant odours, litter, and visible dirt.

- Ensure consumable items (toilet paper, soap, paper towels, sanitary disposal units) are replenished in accordance with each location's needs.

- Record and report any maintenance or safety issues to the Council immediately.

Contractors should note that the facilities are used by a wide range of people, including children, vulnerable adults, and those with disabilities. An emphasis is placed on accessible cleaning practices, the use of appropriate products, and maintaining safe, dry, and hazard-free floors at all times.

The cleaning frequencies and schedules outlined in this pack represent the minimum requirements. Additional cleaning may be necessary during periods of high use or in the event of accidents or spillages.

The Council expects the appointed contractor to demonstrate flexibility, reliability, and attention to detail, ensuring that Hailsham Town Council's facilities remain an asset to the local community.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2025

End: 30/09/2028

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options:

2 x 1 year extensions or 1 2 year extension

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 12/09/2025

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders