Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Petersfield Town Council
24 Heath Road, Petersfield
Petersfield
GU314EA
UK
Contact person: Jayde Taylor
Telephone: +44 1730264182
E-mail: climate@petersfield-tc.gov.uk
NUTS: UKJ35
Internet address(es)
Main address: www.petersfield-tc.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://petersfieldtc.sharepoint.com/:w:/s/weblinks/EQXy10v6cN5BqSYUeIVERM0BaUF7kdQnESj-nS-tRkJjzw?e=8kMhYW
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tree Safety Specification Survey
Reference number: CP001
II.1.2) Main CPV code
77231000
II.1.3) Type of contract
Services
II.1.4) Short description
Petersfield Town Council is looking to undertaking a tree safety survey to ensure the health and stability of trees on public land, protecting both people and property. Regular inspections help identify potential hazards such as diseased or unstable trees, enabling timely maintenance or removal. This proactive approach supports public safety, fulfils the council's duty of care, and contributes to responsible management of the town's green spaces.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
Petersfield
II.2.4) Description of the procurement
Tree Safety Survey
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 6
This contract is subject to renewal: Yes
Description of renewals:
Renewal will be awarded if required.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Assess the condition of trees within Council-managed open spaces and identify any unreasonable hazards that could result in injury to people or damage to property
Identify any works required to reduce foreseeable risk
Inform future management decisions through detailed reporting and mapping
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Tree surveys must be undertaken by individuals holding:
• Lantra Professional Tree Inspector (PTI) certification; or
• Level 3 or higher arboricultural qualifications (e.g., RFS Cert Arb, ND Arb, Level 4/5 Diploma)
• Arboricultural Association Registered Consultant
Public liability insurance with a minimum cover of £5 million
Professional indemnity insurance of at least £1 million
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/09/2025
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
01/10/2025
Local time: 12:00
Place:
Petersfield Town Council
Information about authorised persons and opening procedure:
A number of Members and Officers will be selected (up to a maximum of 6) to review and score tenders with a recommendation to the relevant committee.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Petersfield Town Council
24 Heath Road, Petersfield
Petersfield
GU31 4EA
UK
Telephone: +44 1730264182
E-mail: climate@petersfield-tc.gov.uk
Internet address(es)
URL: https://www.petersfield-tc.gov.uk/
VI.5) Date of dispatch of this notice
13/08/2025