Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Guy's and St Thomas' NHS Foundation Trust
Great Maze Pond
London
SE1 9RT
UK
Contact person: Nawaz Habib
E-mail: nawaz.habib@nhs.net
NUTS: UKI44
Internet address(es)
Main address: https://www.lpp.nhs.uk/
Address of the buyer profile: https://www.lpp.nhs.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Payroll Services Framework
Reference number: LPP/2024/004
II.1.2) Main CPV code
79211110
II.1.3) Type of contract
Services
II.1.4) Short description
NHS London Procurement Partnership (hosted by Guy's and St Thomas' NHS Foundation Trust) has established a multiple supplier framework for the provision of Payroll Services. The framework agreement covers core payroll, pension and expenses administration plus related HR administration/maintenance through the ESR system.<br/><br/>The Payroll Services Framework is not split in to any Lots. <br/><br/>Please find the awarded suppliers listed below:<br/><br/>CR Payroll Solutions Limited<br/>ELFS Business Services Ltd<br/>NHS Shared Business Services<br/>Payroll Easy Group Limited<br/>University Hospitals Birmingham NHS Foundation Trust
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
24 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79631000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
NHS London Procurement Partnership (hosted by Guy's and St Thomas' NHS Foundation Trust) has established a Framework Agreement for the provision of payroll services. This framework is not split in to any Lots.<br/><br/>The framework for the provision of payroll services has the following expected business benefits:<br/><br/>Financial Benefits<br/>The Framework has established ceiling prices that a supplier may not exceed when delivering services to any participating authority. <br/>As much of the procurement work has already been done, NHS and wider public sector contracting authorities are able to save on time and costs associated with running a full procurement.<br/><br/>Rates<br/>Suppliers have rate cards that provide a set of ceiling prices for the service available, which means organisations can have confidence regarding the maximum price they will pay for a service. This information can also be used to benchmark existing service provision and to enhance value for money.<br/>Contracting authorities may also consider how they work together with other organisations in order to realise volume-based pricing.<br/><br/>Other Benefits<br/>The Framework should reduce the administrative burden and reduce duplication of effort as standard service specifications and performance indicators have already been established.<br/>The Framework ensures all the providers have achieved a minimum standard in terms of competence and financial viability<br/>The breadth of services and the flexibility built into the framework enables contracting authorities to think more pro-actively about how they might outsource some of their back-office processes.<br/><br/>The framework agreement allows for both further competition and direct award to all awarded suppliers.<br/><br/>The framework agreement will go live from 18/08/2025 and will last for a period of 4 years.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 60%
Quality criterion: Social Value
/ Weighting: 10%
Cost criterion: Commercial
/ Weighting: 30%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-006434
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/08/2025
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
ELFS Business Services
Darwen
BB3 0FG
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
24 000 000.00
GBP
/ Highest offer:
24 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/08/2025
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
NHS Shared Business Services
Hemel Hempstead
HP2 7AH
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
24 000 000.00
GBP
/ Highest offer:
24 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/08/2025
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
University Hospitals Birmingham NHS Foundation Trust
Birmingham
B15 2PR
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
24 000 000.00
GBP
/ Highest offer:
24 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/08/2025
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CR Payroll Solutions Limited
Kilkenny
R95 R2HY
IE
NUTS: IE
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
24 000 000.00
GBP
/ Highest offer:
24 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/08/2025
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Payroll Easy Group Limited
London
W1W 5PF
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
24 000 000.00
GBP
/ Highest offer:
24 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Framework can be accessed by the following Participating Authorities (including but not limited to):<br/>• Central government departments & their executive agencies (a list of such departments and executive agencies can be found at http://www.cabinetoffice.gov.uk/government-business/government-ministers-responsibilities.aspx);<br/>• Non-departmental public bodies (NDPBs) (a list of NDPBs can be found at Annex A to the Public Bodies Directory 2007 published by the cabinet office) which can be found at: https://www.gov.uk/guidance/public-bodies-reform;<br/>• National Health Service (NHS) bodies, including Clinical Commissioning Groups, NHS trusts, NHS foundation trusts, a Special Health Authority and a Local Health Board in England and Wales and other constituent bodies in Wales, Scotland and Northern Ireland, including but not limited to, the Scottish ambulance service, lists of all of such NHS bodies can be found at:<br/>http://www.nhs.uk/Servicedirectories/pages/nhstrustlisting.aspx<br/>http://www.wales.nhs.uk/nhswalesaboutus/structure,<br/>https://www.scot.nhs.uk/organisations/<br/>http://www.hscni.net/index.php?link=hospitals<br/>• All Local Authorities, a list of such authorities being available at: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG<br/>• All Combined Authorities, a list of such authorities being available at: https://www.local.gov.uk/topics/devolution/combined-authorities<br/>• Police forces and other emergency services, including fire and rescue services, the maritime and Coast guard agency and other rescue authorities a list of police authorities and fire and rescue services can be found respectively at the following:<br/>http://www.police.uk/forces.htm<br/>https://www.fireservice.co.uk/information/ukfrs/<br/>• Educational establishments i.e. schools maintained by local authorities; academies; city technology colleges; further education establishments, and universities: https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies<br/>• Registered social landlords (RSLs), a list of such authorities being available at: https://www.gov.uk/government/publications/current-registered-providers-of-social-housing<br/>• Registered charities, as detailed at: http://www.charity-commission.gov.uk/<br/>• Devolved and other administrations within the British Isles, including those detailed at:<br/>Scotland: http://scotland.gov.uk/Home and http://www.scottish.parliament.uk/<br/>Wales: http://new.wales.gov.uk/?llang=en,OJ/S<br/>Isle of Man: https://www.gov.im/<br/>• Healthcare providers in the Channel Islands<br/>https://gov.gg<br/>https://www.gov.je<br/>For the avoidance of doubt, any successor bodies of any of the above entities shall be entitled to access the Framework (subject to Authority approval) and shall be deemed Participating Authorities for the purposes of this Framework Agreement.
VI.4) Procedures for review
VI.4.1) Review body
The High Court
The Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
14/08/2025