Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NATIONAL ARMY MUSEUM
237902
Royal Hospital Road
London
SW34HT
UK
Contact person: Richard Hodgkinson
Telephone: +44 2078812486
E-mail: rhodgkinson@nam.ac.uk
NUTS: UKI33
Internet address(es)
Main address: www.nam.ac.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.nam.ac.uk/contracts
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.nam.ac.uk/contracts
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tender for Digital Asset a Management System
Reference number: K-7-16-2-2-1
II.1.2) Main CPV code
92511000
II.1.3) Type of contract
Services
II.1.4) Short description
The National Army Museum (NAM) is inviting software vendors to tender for the supply and ongoing support for a new Digital Asset Management system.The Museum implemented as asset folder structure to support the deployment of its digital collections management system in 1998. The structure was designed for storing and organising unique assets for algorithm-based retrieval, as well as offering tools and scripts for generating variant-sized versions and derivatives. These were developed and maintained in-house by the Museum's Technical Services team.
The Museum now wishes to procure a new Asset Management System building on the existing numerous resources ('buckets') of digital assets. Full details of the requirement are contained in the Tender Brief
II.1.5) Estimated total value
Value excluding VAT:
50 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
National Army Museum sited at Royal Hospital Road Chelsea
II.2.4) Description of the procurement
Contained in tender documents
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
50 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2025
End:
29/09/2035
This contract is subject to renewal: Yes
Description of renewals:
The Museum wishes to procure this system on a "permanent" basis and establish
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Contained in tender documentation
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/09/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
15/09/2025
Local time: 10:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
National Army Museum
London
SW3 4HT
UK
VI.5) Date of dispatch of this notice
15/08/2025