Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Sheffield Hallam University
10005790
City Campus
Sheffield
S11WB
UK
Contact person: Lisa Cowpe
E-mail: l.cowpe@shu.ac.uk
NUTS: UKE32
Internet address(es)
Main address: http://www.shu.ac.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://in-tendhost.co.uk/sheffieldhallamuniversity/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/sheffieldhallamuniversity/aspx/Home
I.4) Type of the contracting authority
Other: Central Public Authority - Sub Central Government
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Coffee Supply & Machinery
Reference number: 2425-22-SAS-LC
II.1.2) Main CPV code
03131100
II.1.3) Type of contract
Supplies
II.1.4) Short description
INVITATION TO MINI COMPETITION FOR THE PROVISION OF COFFEE & MACHINERY
The Sheffield Hallam University is conducting a mini competition under the TUCO Framework (Lot 5) for the Supply and Distribution of Hot Beverage Ingredients, Equipment and Associated Coffee Shop Products.
The mini competition is aimed at selecting the most economically advantageous tender for the supply to Sheffield Hallam University for the provision of coffee in various formats to allow 'bean to cup', 'bulk brew' and espresso-based drinks prepared by a Barista. It is a mandatory requirement for the supply of all 3 machinery types. Delivering to campus at eleven city centre locations. There is a further provision for all current coffee machinery to be replaced as a minimum as part of this contract.
A site visit is available to enable potential suppliers to understand the layout of the campus. It is a collective event where all eligible suppliers will attend at the same time.
There is mandatory criteria as follows:
- Appendix A - Accept TUCO Supply Terms - Pass/Fail
- Appendix D - Pricing & Quality (Tab 4. Quality Questions x 2) - Pass/Fail
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
03131100
II.2.3) Place of performance
NUTS code:
UKE32
II.2.4) Description of the procurement
INVITATION TO MINI COMPETITION FOR THE PROVISION OF COFFEE & MACHINERY
The Sheffield Hallam University is conducting a mini competition under the TUCO Framework (Lot 5) for the Supply and Distribution of Hot Beverage Ingredients, Equipment and Associated Coffee Shop Products.
The mini competition is aimed at selecting the most economically advantageous tender for the supply to Sheffield Hallam University for the provision of coffee in various formats to allow 'bean to cup', 'bulk brew' and espresso-based drinks prepared by a Barista. It is a mandatory requirement for the supply of all 3 machinery types. Delivering to campus at eleven city centre locations. There is a further provision for all current coffee machinery to be replaced as a minimum as part of this contract.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2 years optional extension as a +1+1 year
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
2 years optional extension as a +1+1 year
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/09/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Sheffield Hallam University
Sheffield
UK
VI.5) Date of dispatch of this notice
19/08/2025