Scope
Procurement reference
itt_119030
Procurement description
The Council is looking to purchase three new four-wheel drive tractors . The Machines are primarily used for Trunk Road Cyclic maintenance carrying out grass cutting operations and occasional hedge trimming to ensure roads are kept in a safe and serviceable condition throughout the County of Powys. This is undertaken by the Council under contract on behalf of North and Mid Wales Trunk Road Agency . For these functions, an out-front flail and rear hedge brusher is utilised, therefore visibility is key.
However, machines are also used for other activities including ditching and as back-up for the Council’s winter maintenance activities between October and March.
Due to the locations in which the Machines operate, the size of the Machine is an important consideration; many sections of the highway are not accompanied by a traffic control team when verge cutting. Due to the licence profile of the Council’s, the machines kerb weight cannot be more than 6 tonnes.
Total value (estimated, excluding VAT)
360000 GBP to 360000GBP
Contract dates (estimated)
14 November 2025, 00:00AM to 31 March 2029, 23:59PM
Contracting authority
Powys County Council
Identification register:
Address 1: County Hall
Town/City: Llandrindod Wells
Postcode: LD1 5LG
Country: United Kingdom
Website: https://www.powys.gov.uk/
Public Procurement Organisation Number: PQBT-5413-HMDT
Email: commercialservices@powys.gov.uk
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Open procedure
Is the total value above threshold?
Above threshold
Trade agreements
Government Procurement Agreement (GPA)
Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Lots
Divided into 1 lots
Lot number: 1
CPV classifications
- 16000000 - Agricultural machinery
Lot value (estimated)
360000 GBP Excluding VAT
432000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
14 November 2025, 00:00AM
Contract end date (estimated)
31 March 2029, 23:59PM
Participation
Conditions of participation
It is a minimum requirement of the Council that Bidders must:
- Be registered with the Central Digital Platform.
- Provide evidence of existing, or agree to put in place, insurances to the following leves:
(a) Public & Product Liability Insurance - 5,000,000 GBP
(b) Employer's Liability Insurance - 5,000,000 GBP
- Confirm acceptance of the Contract Conditions.
- Agree to work in accordance with the Council's Disclosure & Barring Service Policy.
- Agree to fully abide by and work in accordance with the Council's Contractors Guidance for Safer Recruitment Policy.
Conditions of participation
It is a minimum requirement of the Council that Bidders must:
- Confirm that all staff involved in the delivery of the contract will have received adequate training.
Award criteria
Type: price
Name
Price
Weighting: 60.00
Weighting type: percentageExact
Type: quality
Name
Design
Weighting: 10.00
Weighting type: percentageExact
Type: quality
Name
Suitability for Grass Cutting Functions
Weighting: 14.00
Weighting type: percentageExact
Type: quality
Name
Construction and Delivery Timescales
Weighting: 12.00
Weighting type: percentageExact
Type: quality
Name
Community Benefits
Weighting: 4.00
Weighting type: percentageExact
Tender submission deadline
26 September 2025, 12:00PM
Enquiry deadline
19 September 2025, 12:00PM
Date of award of contract
13 November 2025, 23:59PM
Submission address and any special instructions
Instructions for Suppliers – Registration on eTenderwalesPowys County Council will be conducting this tender through the Value Wales e-Tendering portal. This can be found at https://etenderwales.bravosolution.co.uk/home.html, all information may be downloaded and returnedthrough this channel.Internet address(es): https://etenderwales.bravosolution.co.uk/home.htmlSuppliers Instructions How to Express Interest in this Tender1. Register your company on the eTenderwales portal (this is only required once):- Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk/home.html- Click the “Click here to register” link- Accept the terms and conditions and click “continue”- Enter your correct business and user details- Note the username you chose and click “Save” when complete- You will shortly receive an email with your unique password (please keep this secure)2. Express an Interest in the tender- Login to the portal with the username/password- Click the “Open Access ITTs” link.- Click on the relevant ITT to access the content.- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.- This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only).- Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box3. Responding to the tender- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification- Note the deadline for completion, then follow the onscreen instructions to complete the ITT- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)If you require any further assistance use the online help, or the eTendering Helpdesk is available Mon – Fri (8am – 6pm) on:- Phone: 0800 069 8634
May tenders be submitted electronically?
Yes
Languages that may be used for submission
Tender submission deadline
26 September 2025, 12:00PM
Enquiry deadline
19 September 2025, 12:00PM
Date of award of contract
13 November 2025, 23:59PM
Submission address and any special instructions
Instructions for Suppliers – Registration on eTenderwalesPowys County Council will be conducting this tender through the Value Wales e-Tendering portal. This can be found at https://etenderwales.bravosolution.co.uk/home.html, all information may be downloaded and returnedthrough this channel.Internet address(es): https://etenderwales.bravosolution.co.uk/home.htmlSuppliers Instructions How to Express Interest in this Tender1. Register your company on the eTenderwales portal (this is only required once):- Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk/home.html- Click the “Click here to register” link- Accept the terms and conditions and click “continue”- Enter your correct business and user details- Note the username you chose and click “Save” when complete- You will shortly receive an email with your unique password (please keep this secure)2. Express an Interest in the tender- Login to the portal with the username/password- Click the “Open Access ITTs” link.- Click on the relevant ITT to access the content.- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.- This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only).- Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box3. Responding to the tender- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification- Note the deadline for completion, then follow the onscreen instructions to complete the ITT- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)If you require any further assistance use the online help, or the eTendering Helpdesk is available Mon – Fri (8am – 6pm) on:- Phone: 0800 069 8634
May tenders be submitted electronically?
Yes
Languages that may be used for submission