Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Lothian NHS Board
2-4 Waverley Gate
Edinburgh
EH1 3EG
UK
Contact person: Adrian Teather
Telephone: +44 7989761669
E-mail: adrian.teather@nhs.scot
NUTS: UKM7
Internet address(es)
Main address: http://www.nhslothian.scot.nhs.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00326
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Ductwork & Fire Dampers Inspection & Maintenance
Reference number: LOTL346-23
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
NHS Lothian require to appoint a suitably qualified and experienced contractor to undertake all inspections to ensure the satisfactory operation of the ductwork and fire dampers for all system types within all locations throughout NHS Lothian.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
625 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Ductwork Annual Inspection & Maintenance
II.2.2) Additional CPV code(s)
50712000
II.2.3) Place of performance
NUTS code:
UKM73
UKM75
UKM78
II.2.4) Description of the procurement
NHS Lothian require to appoint a suitably qualified and experienced contractor to undertake annual inspections to ensure the satisfactory operation of ductwork plus any maintenance within all locations throughout NHS Lothian.
The Contractor shall ensure full compliance with all current and relevant legislation and guidance including, without limitation, all relevant SHTM/HTM/British Standards, Codes of Practice as required in Scotland, and that Services are performed by Skilled Persons.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Fire Damper Annual Inspection & Maintenance
II.2.2) Additional CPV code(s)
50712000
II.2.3) Place of performance
NUTS code:
UKM73
UKM75
UKM78
II.2.4) Description of the procurement
NHS Lothian require to appoint a suitably qualified and experienced contractor to undertake annual inspections to ensure the satisfactory operation of fire dampers within all locations throughout NHS Lothian.
The Contractor shall ensure full compliance with all current and relevant legislation and guidance including, without limitation, all relevant SHTM/HTM/British Standards, Codes of Practice as required in Scotland, and that Services are performed by Skilled Persons.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-027042
Section V: Award of contract
Lot No: 1
Title: Ductwork Annual Inspection & Maintenance
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/01/2024
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Perfect Service Solutions Ltd
Pavilion 2 Castlecraig Business Park, Players Road
Stirling
FK7 7SH
UK
Telephone: +44 1786473840
NUTS: UKM77
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 375 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Fire Damper Annual Inspection & Maintenance
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/01/2024
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 4
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
H&V Commissioning Services Ltd
16 Barrmill Road
Galston
KA4 8HH
UK
Telephone: +44 7870240807
NUTS: UKM93
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 250 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Objective criteria for ensuring the selection of suitably qualified candidates:
This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the SPD Guidance document attached to this project in PCS-T.
We will apply a single stage process:
Pre-Qualification via the SPD. The SPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. Bidders must:
a) Pass the Minimum Standards in SPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Sections III.1.1, III.1.2, and III.1.3 of this Notice.
TUPE will not apply.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23981. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Voluntary Community Benefits as described within the procurement documents.
(SC Ref:708959)
(SC Ref:807798)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
Edinburgh
UK
VI.5) Date of dispatch of this notice
20/08/2025