Contract for Hire, installation and de-rig of wooden chalets for Swansea City Centre’s annual Christmas Market event.

Procurement reference

CCS/25/084

Procurement description

Swansea City Centre hosts a popular Christmas Market and we are seeking companies who can assist with the delivery of this event, which takes place primarily on Oxford Street and Portland Street.

The event is managed by City Centre Management, which is part of Swansea Council.

Swansea Council is seeking a company which can provide, install and de-rig the chalet buildings for this Christmas Market event.

Main category

Services

Delivery regions

• UKL18 - Swansea

Total value (estimated, excluding VAT)

95000 GBP to 95000GBP

Contract dates (estimated)

08 October 2025, 00:00AM to 08 October 2028, 23:59PM

Extension end date (if all the extensions are used): 08 October 2030

City & County of Swansea

Procedure type

Below threshold - open competition

Is the total value above threshold?

Below threshold

CPV classifications

• 45212400 - Accommodation and restaurant buildings
• 45212413 - Short-stay accommodation construction work
• 55200000 - Camping sites and other non-hotel accommodation

Delivery regions

• UKL18 - Swansea

Lot value (estimated)

95000 GBP Excluding VAT

113999 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

08 October 2025, 00:00AM

Contract end date (estimated)

08 October 2028, 23:59PM

Extension end date (estimated)

08 October 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

with option to extend up to 24 months

Participation

Award criteria

Tender submission deadline

03 October 2025, 12:00PM

Enquiry deadline

26 September 2025, 12:00PM

Submission address and any special instructions

Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal (http://etenderwales.bravosolution.co.uk) you will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register. 1. Register your company on the eTenderWales portal (this is only required once):— Navigate to the portal: http://etenderwales.bravosolution.co.uk— Click the “Suppliers register here” link.— Enter your correct business and user details.— Note the username you chose and click “Save” when complete.— You will shortly receive an e-mail with your unique password (please keep this secure).— Agree to the terms and conditions and click “continue”.2. Express an interest in the project:— Login to the portal with your username/password.— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).— Click on the relevant ITT to access the content. ITT_119568— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.3. Responding to the invitation to tender:— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).— You can now use the “Messages” function to communicate with the buyer and seek any clarification.— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:— E-mail: help@bravosolution.co.uk— Phone: +44 8003684850ITT_119568

May tenders be submitted electronically?

Yes