Solar PV Collective Purchasing 2

Procurement reference

pqq_33744

Procurement description

In order to support Climate Emergency and Decarbonisation work across South East Wales, Cardiff Capital Region are exploring facilitation of a Collective Solar Photovoltaic (PV) Purchasing Scheme for local authorities belonging to the Cardiff Capital Region (CCR).

The aim of this early market engagement exercise is to determine whether there is a market to help residents, SME buildings, community venues and places of worship purchase “Supply and Fit” PV arrays, battery storage, and electric vehicle (EV) chargers at an affordable price from accredited installers. The contractor will handle customer service, vet installers and provide regional capacity for rollout of solar PV, plus provide relevant project data to the Cardiff Capital Region.

The contractor will deliver a collective purchasing Scheme for the supply and installation of photovoltaic panel (PV) systems for householders to enable them to take advantage of discounted panels via collective purchasing, with options for battery storage and electric vehicle charging. The Contractor will set up an online platform to facilitate the collective purchasing scheme by allowing 3rd party suppliers to bid for work for which householders have registered interest. Supply and installation contracts shall be between the Contractor and the Household/establishment. The Contractor will pay the Authorities a commission for every successful installation completed.

The planned contract start date is 15th January 2026. This contract is categorized as a below threshold concessions contract as the Authorities are not able to commit or guarantee any orders.

This Preliminary Market Engagement Notice is not a call for competition. Responses will inform our procurement strategy, which may or may not include a future competitive tender process. Suppliers may be invited to participate in further engagement activities, including demonstrations or clarification sessions.

Please advise if you are interested in bidding for this opportunity and participating in the market engagement by registering onto the following PQQ of etenderwales, expressing your interest and completing the questionnaire by the date provided. PQQ reference 33744 and can be accessed using the following link:

https://etenderwales.bravosolution.co.uk/go/999665370198C7BC4FD9

(please copy and paste into your browser)

Main category

Services

Delivery regions

• UKL22 - Cardiff and Vale of Glamorgan
• UKL21 - Monmouthshire and Newport
• UKL17 - Bridgend and Neath Port Talbot
• UKL15 - Central Valleys

Total value (estimated)

80000 GBP Excluding VAT

96000 GBP Including VAT

Contract dates (estimated)

15 January 2026, 00:00AM to 14 January 2027, 23:59PM

Extension end date (if all the extensions are used): 14 January 2028

South East Wales Corporate Joint Committee

Cardiff Council

Blaenau Gwent County Borough Council

Bridgend County Borough Council

Caerphilly County Borough Council

Merthyr Tydfil County Borough Council

Monmouthshire County Borough Council

Newport City Council

Rhondda Cynon Taf County Borough Council

Torfaen County Borough Council

Vale of Glamorgan Council

Is this procurement under a special regime?

Concession

Is the total value above threshold?

Below threshold

CPV classifications

• 71314000 - Energy and related services
• 45261215 - Solar panel roof-covering work
• 79420000 - Management-related services
• 09300000 - Electricity, heating, solar and nuclear energy

Delivery regions

• UKL22 - Cardiff and Vale of Glamorgan
• UKL21 - Monmouthshire and Newport
• UKL17 - Bridgend and Neath Port Talbot
• UKL15 - Central Valleys

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

15 January 2026, 00:00AM

Contract end date (estimated)

14 January 2027, 23:59PM

Extension end date (estimated)

14 January 2028, 23:59PM

Can the contract be extended?

Yes

Engagement process description

This Preliminary Market Engagement Notice is not a call for competition. Responses will inform our procurement strategy, which may or may not include a future competitive tender process. Suppliers may be invited to participate in further engagement activities, including demonstrations or clarification sessions.

Please advise if you are interested in bidding for this opportunity and participating in the market engagement by registering onto the following PQQ of etenderwales, expressing your interest and completing the questionnaire by the date provided. PQQ reference 33548 and can be accessed using the following link:

https://etenderwales.bravosolution.co.uk/go/999665370198C7BC4FD9

(please copy and paste into a browser)

Due date

06 October 2025, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

06 October 2025