Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
UK
Contact person: Jack Dryburgh
E-mail: jack.dryburgh@fife.gov.uk
NUTS: UKM72
Internet address(es)
Main address: http://www.fife.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Unblocking and Cleaning of Bin Chutes, Bin Area Cleaning, Fire Certification and Maintenance
Reference number: CFM0389
II.1.2) Main CPV code
90900000
II.1.3) Type of contract
Services
II.1.4) Short description
Fife Council requires to appoint a Contractor capable of meeting the needs of the Council in relation to the cleaning and sanitising of bin chutes, bins and associated storage areas at various locations throughout Fife. This will include the clearing of blockages within the bin chutes.On a 6 monthly basis the Service Provider will be responsible for maintaining to the standard BS9999 and testing the fire safety (Damper/Plates) of each bin chute, they require to be fully qualified and have a complete understanding of all the safety features included in the installation. Technicians should be able to carry out controlled smoke tests, fire closure plate tests and servicing.
This will involve:
Perform Smoke Seal Testing, Seal Replacement, Damper/Plate Repair or replacement, Hopper Repairs, Hopper Replacement, servicing parts required for functioning.
Fife Council require Inspection Reports detailing any deficiencies and recommendations for corrective actions and to provide a compliant Fire Certification on completion.
Replacement Components where required will be fitted with a rating as guided to comply with BS476 part 20/22 transitioning to BS EN1634-1. associated storage areas at various locations throughout Fife.
II.1.5) Estimated total value
Value excluding VAT:
115 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Unblocking and Cleaning of Bin Chutes, Bin Area Cleaning
II.2.2) Additional CPV code(s)
90900000
II.2.3) Place of performance
NUTS code:
UKM72
Main site or place of performance:
Various locations across Fife.
II.2.4) Description of the procurement
Fife Council requires to appoint a Contractor capable of meeting the needs of the Council in relation to the cleaning and sanitising of bin chutes, bins and associated storage areas at various locations throughout Fife. This will also include the unblocking of bin chutes when required.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 30
Cost criterion: Commercial
/ Weighting: 70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
24-Months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Servicing, Fire Certification & Maintenance
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM72
Main site or place of performance:
Various locations across Fife.
II.2.4) Description of the procurement
On a 6 monthly basis the Service Provider will be responsible for maintaining to the standard BS9999 and testing the fire safety (Damper/Plates) of each bin chute, they require to be fully qualified and have a complete understanding of all the safety features included in the installation. Technicians should be able to carry out controlled smoke tests, fire closure plate tests and servicing.
This will involve:
Perform Smoke Seal Testing, Seal Replacement, Damper/Plate Repair or replacement, Hopper Repairs, Hopper Replacement, servicing parts required for functioning.
Fife Council require Inspection Reports detailing any deficiencies and recommendations for corrective actions and to provide a compliant Fire Certification on completion.
Replacement Components where required will be fitted with a rating as guided to comply with BS476 part 20/22 transitioning to BS EN1634-1.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 30
Cost criterion: Commercial
/ Weighting: 70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
24-Months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
We can exclude you from this procurement if you don’t hold the following
CSCS Card – Trade specific (LOT 2 ONLY)
Asbestos Awareness Category 3 Certificate
COSHH training (LOT 1 ONLY)
(Or equivalent)
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 4
Justification for any framework agreement duration exceeding 4 years: N/A
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-010506
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/09/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/07/2027
IV.2.7) Conditions for opening of tenders
Date:
08/09/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=807897.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As part of their submission bidders will be required to answer a scored questions around community benefits, this question will ask how bidders intend on fulfilling Fife Councils requirements with regards to community benefits. Successful suppliers will be required to provide these benefits alone with documentation or evidence as proof the benefit has been provided.
(SC Ref:807897)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=807897
VI.4) Procedures for review
VI.4.1) Review body
Kirkcaldy Sheriff Court
Whytescauseway
Kirkcaldy
KY1 1XQ
UK
E-mail: jack.dryburgh@fife.gov.uk
VI.5) Date of dispatch of this notice
22/08/2025