Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Contact person: Jessica Moeran
Telephone: +44 2921501500
E-mail: jessica.moeran2@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Maintenance of Prosoma & Dosimetry Systems
Reference number: VEL-DCO (25-26) 33
II.1.2) Main CPV code
50400000
II.1.3) Type of contract
Services
II.1.4) Short description
Prosoma is a critical radiotherapy (RT) software solution used in the planning and preparation of treatment for all external beam radiotherapy patients. ProSoma is an integral clinical tool that supports the entire RT workflow from simple palliative cases to highly complex Intensity Modulated Radiation Therapy (IMRT) treatments. This contract supports the ongoing provision of ProSoma within the Medical Physics department at the Velindre Cancer Centre.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
175 780.68
GBP
II.2) Description
II.2.2) Additional CPV code(s)
50400000
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
As Oncology Systems Limited is the exclusive UK distributor, Procurement Services identified the NHS Supply Chain (NHSSC) Framework for Maintenance, Repair and Calibration of Medical Equipment (Reference: 2021/S000-021535) as a compliant route for a direct award.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
Service contract to be awarded to the winner or one of winners under the rules of a design contest
Explanation
Direct award via the NHSSC framework for Maintenance, Repair and Calibration of Medical Equipment Reference: 2021/S000-021535)
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: VEL-DCO (25-26) 33
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/06/2025
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
ONCOLOGY SYSTEMS LIMITED
14 Longbow Professional Centre, Longbow Close
Shrewsbury
SY13GZ
UK
Telephone: +44 1743462694
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 175 780.56
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:154997)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
26/08/2025