Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Northumbria Police
NE1 3PH
Newcastle upon Tyne
UK
E-mail: james.thornton@northumbria.police.uk
NUTS: UKC
Internet address(es)
Main address: https://www.northumbria.police.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Asset Management Solution
Reference number: NP0330
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Northumbria Police’s Estates Team manage around 105 properties and do not currently have an asset management system to help capture and manage all elements of the estate, from leasehold and freehold contract information, certification to day-to-day repairs and maintenance. Instead, this is managed manually through various spreadsheets.To streamline the process, an asset management system is required to help create efficiencies and help achieve IFRS16 compliance.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
243 655.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKC
Main site or place of performance:
II.2.4) Description of the procurement
Northumbria Police’s Estates Team manage around 105 properties and do not currently have an asset management system to help capture and manage all elements of the estate, from leasehold and freehold contract information, certification to day-to-day repairs and maintenance. Instead, this is managed manually through various spreadsheets.To streamline the process, an asset management system is required to help create efficiencies and help achieve IFRS16 compliance.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70%
Price
/ Weighting:
30%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-003320
Section V: Award of contract
Lot No: N/A
Contract No: NP0330
Title: Asset Management Solution
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/03/2025
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Civica UK Limited
01628868
(8th Floor) 30 Stamford Street
London
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 243 655.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Northumbria Police
Newcastle upon Tyne
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
27/08/2025