Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Bristol City Council
Bristol City Council, P O Box 3176
BRISTOL
BS3 9FS
UK
Contact person: Mrs Penny Sharp
Telephone: +44 1179223379
E-mail: penny.sharp@bristol.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.bristol.gov.uk/
Address of the buyer profile: https://www.bristol.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
GR/HGW/Defect Response and Emergency Work Term Maintenance Contract 2025
Reference number: DN726859
II.1.2) Main CPV code
45233142
II.1.3) Type of contract
Works
II.1.4) Short description
This contract is essential for Highways Maintenance team to deliver statutory duties, including:
- minor maintenance works;
- minor coated macadam patching and pothole reinstatement to carriageways and footways;
- relaying and replacing slabs;
- relaying and replacing kerbs and channels;
- adjusting boxes;
- fixing and adjusting small signs;
- cutting and trimming trees, hedges and shrubs;
- removing obstructions from the highway;
- providing assistance to the emergency services;
- reacting to civil contingencies which may include severe weather events and oil spills;
The contract is intended to last for an initial 8 year period with two optional 2 year extensions
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
1.00
GBP/ Highest offer:
16 000 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The contract was let via open tender, the award criteria was 60% price, 30% quality, 10% social value.
The contract length will be for 8 years, with the option to extend for up to a further 4 years (2 x 24month extensions).
The contract includes a yearly inflationary adjustment in line with Highways England Maintenance Cost Index.
The estimated value for the initial 8 year period is £16million.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
60
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend for up to a further 4 years (2 x 24month extensions).
Contract includes yearly inflationary adjustment in line with Highways England Maintenance Cost Index.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-037051
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/08/2025
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
ETM Contractors Limited
Bristol
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
16 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Bristol Magistrates Court
Bristol
UK
VI.5) Date of dispatch of this notice
27/08/2025