Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Prison Service
One Lochside, 1 Lochside Avenue
Edinburgh
EH12 9DJ
UK
Contact person: Frances McGuire
Telephone: +44 1313303773
E-mail: Frances.McGuire@sps.pnn.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.sps.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SPS-02293 The Provision of Body Worn Video Cameras (BWVC)
Reference number: SPS-02293
II.1.2) Main CPV code
38651200
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II.1.3) Type of contract
Supplies
II.1.4) Short description
The Scottish Prison Service (SPS) requires a supplier to provide a hosted and fully managed Body Worn Video Camera (BWVC) system to all public sector prison establishments in Scotland. This includes the provision of the Goods and associated equipment, the supported rollout (16 prison establishments), ongoing service delivery, system management and maintenance.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
38651200
38651000
35120000
35121000
35125000
35125300
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The Scottish Prison Service (SPS) has commenced this procurement process with the intention of awarding a contract.
The procurement will follow the Open Procedure.
Following publication of this Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Options to Extend for up to a further 60 Months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Further information can be obtained from PCS-T.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
Employers’ liability Insurance five (5) million pounds
Professional Indemnity Insurance one (1) million pounds
Public/Product liability Insurance one (1) million pounds
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
Ensure that all Goods supplied shall comply with the relevant EN Standard or British equivalent.
Ensure that all Goods supplied are UKCA marked to demonstrate compliance with UK product safety regulations.
The Supplier shall possess the following accreditations as a minimum
Quality Management (ISO9001)
Cyber Essentials (ISO 27001)
IT Service Management (ISO20000)
Information Security Management (ISO27001)
IT Security techniques (cloud specifically) (ISO27017)
Personal Data in the Cloud Security (ISO27018)
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-042236
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/10/2025
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
09/10/2025
Local time: 15:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
All tender documentation can be found in the Public Contract Scotland Tender (PCS-T) portal.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29947. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:808398)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Crown
27 Chambers Street
Edinburgh
UK
VI.5) Date of dispatch of this notice
28/08/2025