Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The North Yorkshire Council
8867655
County Hall, Racecourse Lane,
Northallerton
DL7 8AD
UK
Contact person: Louisa Cordon
Telephone: +44 1609536901
E-mail: louisa.cordon@northyorks.gov.uk
NUTS: UKE22
Internet address(es)
Main address: https://www.northyorks.gov.uk
Address of the buyer profile: https://yortender.eu-supply.com/ctm/Company/CompanyInformation/Index/104117
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=96728&B=UK
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=96728&B=UK
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Medical Support for Scarborough Open Air Theatre, Scarborough Spa, Whitby Pavilion and Other Events (102-NYC-CD)
Reference number: 102056
II.1.2) Main CPV code
85100000
II.1.3) Type of contract
Services
II.1.4) Short description
North Yorkshire Council is looking to establish a framework agreement with a provider for medical cover during events at Scarborough Open Air Theatre, Scarborough Spa, Whitby Pavilion and other events.
The framework will be for a duration of 4 years starting on 1st April 2026.
II.1.5) Estimated total value
Value excluding VAT:
550 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79952000
85142000
II.2.3) Place of performance
NUTS code:
UKE22
II.2.4) Description of the procurement
North Yorkshire Council hosts a variety of events throughout the year at a number of venues. Delivery of this service will primarily be in Scarborough and Whitby but could be required across other areas of the county on an ad hoc basis.
The aim for this service is to ensure that there is an appropriate level of medical, first aid and ambulance provision at an event to keep attendees safe and minimise the impact on local NHS services.
The provider will be required to:
• Undertake a medical, ambulance and first aid assessment.
• Produce a medical staffing plan prior to each event to ensure that staff are deployed appropriately
• Provide medical provision for the full duration of each event, including build up and derig.
The opportunity is now accessible via the YORTender portal (https://yortender.eu-supply.com). Once in the system the tender documents can be found by searching for Quote/Tender 102056 - Provision of Medical Support for Scarborough Open Air Theatre, Scarborough Spa, Whitby Pavilion and Other Events
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
550 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This procurement is a Competitive Process to establish a single-supplier framework.
This is a Provider Selection Regime (PSR) Contract Notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015/Procurement Act 2023 do not apply to this award.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/10/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
01/10/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
The Strand
London
UK
VI.5) Date of dispatch of this notice
29/08/2025