Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Contact person: Gethin Barlow
Telephone: +44 2921501500
E-mail: gethin.barlow@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
POW-DAP2-63220- BIA/ S12 Assessments
Reference number: POW-DAP2-63220
II.1.2) Main CPV code
85110000
II.1.3) Type of contract
Services
II.1.4) Short description
The appointed provider will supply suitably qualified and experienced assessors to complete the prescribed DoLS assessments, including Best Interests, Mental Capacity and Mental Health assessments. Assessments must be undertaken in accordance with the Mental Capacity Act 2005, Welsh Government regulations and DoLS statutory guidance, ensuring that all legal requirements, consultation duties and reporting standards are met.
Assessments will be commissioned on an individual basis by the PTHB DoLS Administration Team and must normally be completed and returned within five working days of instruction. Services will primarily be delivered through in-person assessments across hospitals within Powys and, where required, neighbouring NHS Trusts for which PTHB acts as the Supervisory Body.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
89 280.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
The appointed provider will supply suitably qualified and experienced assessors to complete the prescribed DoLS assessments, including Best Interests, Mental Capacity and Mental Health assessments, together with the associated statutory documentation (Forms 3, 3a and 4). Assessments must be undertaken in accordance with the Mental Capacity Act 2005, Welsh Government regulations and DoLS statutory guidance, ensuring that all legal requirements, consultation duties and reporting standards are met.
Assessments will be commissioned on an individual basis by the PTHB DoLS Administration Team and must normally be completed and returned within five working days of instruction. Services will primarily be delivered through in-person assessments across hospitals within Powys and, where required, neighbouring NHS Trusts for which PTHB acts as the Supervisory Body.
The provider will be responsible for allocating work to appropriately qualified assessors, maintaining evidence of professional registration, Section 12 approval (where applicable), BIA qualification and mandatory legal updates, ensuring compliance with GDPR.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 25
Quality criterion: Collaboration and Service Sustainability
/ Weighting: 20
Quality criterion: Improving Access and Reducating Health Inequalities
/ Weighting: 20
Quality criterion: Social Responsibility
/ Weighting: 10
Price
/ Weighting:
25
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
Powys Teaching Health Board are utilising Direct Award Option 2 under the Health Services (Provider Selection Regime) (Wales) Regulations 2025
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: POW-DAP2-63220
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/07/2026
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
ACTION FIRST ASSESSMENTS LTD
5 Jewry Street
London
EC3N2EX
UK
Telephone: +44 2076255222
NUTS: UKI
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 89 280.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This is a Provider Selection Regime Wales (PSR Wales) intention to award notice. The awarding of this contract is subject to the Health Services (Provider Selection Regime) (Wales) Regulations 2025. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015/Procurement Act 2023 do not apply to this award. The publication of this notice marks the start of the standstill period.
Representations by providers must be made to decision makers by 11:59pm Friday 14th August 2026. This contract has not yet formally been awarded; this notice serves as an intention to award under the PSR Wales -The successful provider detailed within this notice was assessed against both Basic Selection Criteria & Key Criteria as outlined below.
Basic Selection Criteria
-Activity
-Financial standing
-Technical ability
Key Criteria
-Quality (25%)
-Value (25%)
-Collaboration and Service Sustainability (20%)
-Improving access and reducing health inequalities (20%)
-Social responsibility (10%)
-No conflicts of interest were declared or identified as part of the conflicts assessment process
(WA Ref:168629)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
05/08/2026