Public Conveniences Cleaning, Maintenance and Associated Services

Procurement description

The Council is considering future service delivery arrangements for public conveniences across Carmarthenshire. The current requirement remains for a county-wide service that supports the continued operation of public conveniences.

The requirement is expected to include a range of integrated services, including routine cleaning, repairs and maintenance, consumables provision, sanitary waste disposal, sharps disposal, out of hours response, manage, maintain and repair income collection systems and relevant inspection and compliance activities. The current service model also includes specialist elements linked to legacy equipment and access arrangements at certain sites.

The Council is seeking early market feedback to better understand supplier capability, service delivery models, risks, and opportunities before determining its future procurement approach and contract structure.

The Council invites interested organisations to register their interest and request further information in relation to the provision of this service. This invitation is issued for information-gathering and early market engagement purposes only and does not constitute a commitment to proceed with any future procurement process.

Main category

Services

Delivery regions

• UKL14 - South West Wales

Total value (estimated)

498000.00 GBP Excluding VAT

597599.98 GBP Including VAT

Contract dates (estimated)

01 April 2027, 00:00AM to 31 March 2028, 23:59PM

Extension end date (if all the extensions are used): 31 March 2030

Carmarthenshire County Council

Is the total value above threshold?

Above threshold

CPV classifications

• 90910000 - Cleaning services
• 50760000 - Repair and maintenance of public conveniences
• 90900000 - Cleaning and sanitation services

Delivery regions

• UKL14 - South West Wales

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 April 2027, 00:00AM

Contract end date (estimated)

31 March 2028, 23:59PM

Extension end date (estimated)

31 March 2030, 23:59PM

Can the contract be extended?

Yes

Engagement process description

The Council seeks market feedback on:

• the market’s capacity and capability to deliver a county-wide public conveniences service, including cleaning, maintenance and associated specialist services

• service delivery models for a dispersed estate operating seven days per week

• supplier experience of managing legacy systems, specialist access mechanisms, and integrated maintenance requirements

• options for consumables supply, sanitary waste disposal, sharps disposal, inspection regimes, and out of hours service provision

• risks, mobilisation requirements, and practical considerations associated with taking on an existing public conveniences service

• opportunities for innovation, efficiency, and value for money in the delivery of the service

• Demonstrable capacity to manage, maintain and repair income collection systems, including both cash and contactless payment methods, with the ability to assess and deliver upgrades from legacy coin-operated equipment to modern contactless solutions where appropriate.

Response format: interested parties to contact Lead Officer via email ShRees@carmarthenshire.gov.uk

Confidentiality: Responses will be treated as commercially confidential. Aggregated feedback may inform procurement strategy.

No commitment: This notice does not constitute an invitation to tender. The Council is not obliged to proceed with procurement or award a contract.

Due date

04 September 2026, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

09 November 2026