Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
UK
Contact person: Suzanne Toole
E-mail: suzie.toole@ed.ac.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.ed.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Student Record Platform
II.1.2) Main CPV code
48100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University of Edinburgh is undertaking preliminary market engagement to improve our understanding of current and emerging supplier capabilities, products and solutions for a Student Record Platform.
The University is interested in student record systems that can integrate with its existing landscape, with the potential to rationalise and simplify the complexity of its current environment. This includes supporting areas such as exceptional circumstances, scholarships and assessment and progression,with the aim of delivering a more streamlined and effective solution.
The University currently has contractual arrangements in place for its existing student record system. This engagement forms part of longer-term planning and is intended to improve understanding of how the market is evolving, inform the University's business requirements and support the development of its strategic planning and any future procurement strategy.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
Please see the attached documentation for further information and details of the documents to be returned by interested suppliers.
Responses will be reviewed by the University to inform its understanding of the current market, available technologies and delivery approaches. The information provided will support longer-term planning, strategic planning and, where appropriate, any future procurement strategy.
This Prior Information Notice (PIN) is issued solely for the purpose of preliminary market engagement. It is not a call for competition and should not be interpreted as a commitment to undertake a procurement exercise or award any contract.
Should a procurement be taken forward, it is anticipated that this could take place at any point within the next three to five years.
The University welcome participation from all interested suppliers. Participation is voluntary, at each suppliers’ own cost and will not affect any future procurement process.
II.2.14) Additional information
Interested suppliers should send the requested information to Suzanne Toole, Procurement Manager, suzie.toole@ed.ac.uk by 12 Noon (BST) on 04 September 2026.
Suppliers should mark their email with ‘PIN Response “SUPPLIER NAME”– Student Record Platform’.
II.3) Estimated date of publication of contract notice:
01/08/2029
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=839037.
(SC Ref:839037)
VI.5) Date of dispatch of this notice
06/08/2026