Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Edinburgh
EH99 1SP
UK
Contact person: Nigel MacGillivray
E-mail: Nigel.Macgillivray@parliament.scot
NUTS: UKM75
Internet address(es)
Main address: http://www.parliament.scot
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Devolved Parliament
I.5) Main activity
Other: Legislative Body
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Building Maintenance Services (Mechanical and Electrical)
Reference number: SPCB-0488
II.1.2) Main CPV code
79993000
II.1.3) Type of contract
Services
II.1.4) Short description
The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide Building Maintenance Services. The service includes the planned and reactive maintenance of mechanical, electrical and building services together with fabric maintenance works and associated controls and equipment maintenance, at the Scottish Parliament Building, Holyrood, Edinburgh.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79993000
70332000
71334000
71333000
71330000
71314310
71300000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
The Scottish Parliament, Holyrood, Edinburgh, EH99 1SP
II.2.4) Description of the procurement
The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide Building Maintenance Services. The service includes the planned and reactive maintenance of mechanical, electrical and building services together with fabric maintenance works and associated controls and equipment maintenance, at the Scottish Parliament Building, Holyrood, Edinburgh.
This Contract is for the planning, management and delivery of the following at the Scottish Parliament building:
- PPM
- Reactive Maintenance
- Asset management
- Statutory compliance
- Work Request, Minor Work, and Project Order development
- On-call service
The Contractor is required to provide the service through a full-time on-site team with sufficient management, supervision and skilled labour, supported by specialist Subcontractors where required. The service must include the administrative support and out-of-hours resilience needed to maintain safe and continuous operation of the Scottish Parliament.
The following is a list of services (not exhaustive) included in the contract scope:
- Dedicated on-site team.
- 24 hours, 365 days Onsite duty call out cover.
- Maintenance/repair/replacement of fixed mechanical and electrical assets.
- Maintenance/repair/replacement of plumbing and drainage installations.
- Maintenance/repair/replacement of controls.
- Maintenance/repair/replacement and planned frequency testing of emergency lighting.
- Maintenance/repair/replacement and annual testing and inspection of lightning protection systems.
- Inspection, maintenance repair, and testing of all mist extinguishing systems, all smoke and natural ventilation fixtures and fittings and all hydrant systems.
- Annual PAT testing and microwave oven emission testing.
- Inspection/maintenance/repair/replacement of ladders, kick stools trucks, trolleys, work equipment etc.
- Maintenance/repair/replacement of windows including smoke/natural ventilation opening devices at low level.
- Reactive maintenance/repair/replacement of white goods.
- Water Treatment including operation and maintenance of ponds.
- Maintenance/repair/replacement of internal floor finishes.
- Maintenance/repair/replacement of internal and external doors.
- Maintenance/repair/replacement of Fixed Assets, Furniture and Equipment.
- Maintenance/repair/replacement of Signage.
- Maintenance/ repair/replacement of Storm Water Drainage.
- Maintenance/repair/replacement of General Fencing and Perimeter Security installations.
- Electrical tests of fixed wiring installations throughout the building.
- Duct, vent grill and trench duct heating cleaning.
- Statutory and legislative testing of assets.
- Attendance and preparation and reinstatement works as required.
- Multi skilled person maintenance and repair duties as requested.
- Energy and BEMs Management and Control.
- Environmental management.
- The management, design and delivery of Minor Works, Work Requests and Projects as may be requested by the SPCB.
- Subcontractor management.
- Recording of all work and administrative activities including time, costs and notes.
- Updating existing or providing new drawings and plans showing changes to assets and infrastructure.
- Managing tasks through client owned CAFM system and mobile apps.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 60
Quality criterion: Presentation
/ Weighting: 10
Cost criterion: Price
/ Weighting: 30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The Client may, at its sole discretion, extend the initial Service Period by a total of a further 60 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Transfer of Undertakings (Protection of Employment) (TUPE) Regulations 2006 apply to this Contract.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
In relation to the SPD:
4A.1 not used
4A.2 not used
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of tenderers. We highly recommend that tenderers review their financial performance on Creditsafe to understand their credit score rating which will be used by the SPCB to evaluate the financial standing of the tenderer and that they read the information about how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at http://www.creditsafe.com/products/business-credit-reports/
The SPCB requires tenderers to have a Creditsafe Risk Score of 40 or higher to demonstrate satisfactory financial standing. If a tenderer has a lower credit risk score than 40 on Creditsafe and has the backing of a parent company with a credit risk score of 40 or higher, then the provision of a parent company guarantee will be required prior to the award of any contract. If a tenderer has a lower credit risk score than 40 and cannot provide a parent company guarantee, they must submit evidence to support a stable and improved financial standing with their tender or the tender may be rejected. If no evidence is provided with the tender or the evidence provided is not sufficient to demonstrate a satisfactory financial position to the satisfaction of the SPCB (whose decision in this regard shall be final), then the tender will be rejected and will not be evaluated further.
If a tenderer is not listed on Creditsafe, for whatever reason, then it will be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out. If the information provided does not, in the SPCB’s opinion, demonstrate a satisfactory financial position, the bid may be rejected.
Minimum level(s) of standards required:
Insurances to be held for the duration of the Contract:
Employer’s (Compulsory) Liability Insurance GBP 10,000,000
Public Liability GBP 10,000,000
Products Liability GBP 5,000,000
Works and Materials GBP 5,000,000
Professional Indemnity GBP 1,000,000
Hire in Plant cover GBP 1,000,000
Damage and liability for drones and UAV use GBP 5,000,000
Damage and liability caused by vehicle use in delivery of the service GBP 20,000,000
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Full Selection Criteria details can be found in the SPD within the PCS Tender System. The SPD is evaluated on a pass/fail basis. Should your organisation fail any sections of the SPD your tender will not be evaluated and will be excluded from the tender process.
Minimum level(s) of standards required:
Held by the bidder or their named service provider: Gas Safe Registration and F-Gas Company Certification (as applicable).
Held by bidder managerial staff: Electrical HV-AP15, Electrical LV-NVQ3, Water Management-NVQ3.
The bidder must also hold the following:
- Environmental Management Standard - certification to BS EN ISO 14001 (or equivalent), or a valid EMAS certificate (or equivalent).
- Quality Management Standard - certification to BS EN ISO 9001 (or equivalent).
- Health & Safety Management Standard - certification to BS EN ISO 45001 (or equivalent), or valid SSIP membership/certification.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
In order to ensure the highest standards of service quality in this contract the SPCB requires the contractor to take a positive approach to fair work practices. Full details of all performance conditions are set out in the procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-080357
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/10/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
01/10/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2036
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please note there are minimum requirements concerning Cyber Security for this contract to which a pass/fail marking will attach. Tenderers will be required to complete a Supplier Cyber Assurance Questionnaire.
The questionnaire will be aligned to a Cyber Risk Profile that has been established for the contract, based on the Contracting Authority’s assessment of cyber risk.
For this contract, minimum requirements also include the holding of Cyber Essentials Plus certification (or equivalent).
Further details will be set out in the procurement documents. A contract condition for this procurement requires the Tenderer to comply with the minimum security requirements.
This procurement is covered by the Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP).
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32043. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
It is considered disproportionate for all service related sub-contracting requirements to be advertised through PCS as many will be routine maintenance related service requirements that are relatively low value. The Contractor will however still be required to advertise through PCS for subcontracting opportunities proportionate to the nature and value of the subcontract, as agreed with or requested by the Client.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits will apply to this contract and are a mandatory requirement.
Bidders are invited to propose benefits against any of the following areas:
- Employability initiatives
- Education and Career Advice
- Social Enterprise - Charity
- Community Initiatives
Further information can be found in the tender documents.
(SC Ref:838565)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court House
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
07/08/2026