Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Glasgow City Council
40 John St, City Chambers
Glasgow
G2 1DU
UK
Telephone: +44 1412876516
E-mail: Alyshah.Ali@glasgow.gov.uk
NUTS: UKM82
Internet address(es)
Main address: www.glasgow.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
GCC006633CPU - Provision of Courier Services for the Delivery of Prepared Meals and Related Sundry Products
Reference number: GCC006633CPU
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The council is seeking to establish a 4-year framework agreement.
The requirement to deliver food from production sites to import locations is partly due to certain locations not having adequate facilities within their premises to cook the volume of meals required. This requirement was previously delivered in-house by Neighbourhoods, Regeneration and Sustainability (NRS), however over time NRS’ capacity has reduced.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
55520000
55522000
55523000
64100000
64120000
60000000
60161000
15894210
55521200
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
This will be a 4 year framework.
The main objective for this procurement exercise is that the council requires the support of suitable Supplier(s) to deliver a robust and reliable courier service aligned to the council’s objectives and maintaining the high standards required at all times.
The Supplier(s) will be required to operate a high quality, safe, green, reliable, efficient and cost-effective service and have sufficient fleet size, type and capacity to meet the service requirements on behalf of the Council.
The Council requires the Supplier(s) to deliver and uplift food containers from various
Production Kitchens and deliver to various drop-off locations within the Glasgow catchment area.
The Supplier(s) shall ensure food containers are delivered securely, intact and on time from Production Kitchens to drop-off locations as per the pricing schedule and returned to Production Kitchens.
II.2.5) Award criteria
Criteria below:
Quality criterion: quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
suppliers should have compliance with food hygiene training, health and safety training and drivers checks.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Glasgow City Council’s Insurance Requirements are:
-Bidder shall take out and maintain, throughout the period of the contract, Employer’s Liability insurance to the value of at least TEN MILLION POUNDS STERLING (10,000,000GBP) for each and every occurrence.
-Bidder shall take out and maintain, throughout the period of the contract, Public Liability insurance to the value of at least FIVE MILLION POUNDS STERLING (5,000,000GBP) for each and every occurrence.
-Motor Vehicle - in accordance with the provisions of the current Road Traffic Act 1988 - statutory third-party motor vehicle liability insurance to a minimum indemnity limit of GBP 5 million Pounds Sterling for property damage and unlimited for Third Party Injury.
Should the Bidder not have the specified insurances at the time of tendering then, the Bidder must certify in their response to this ITT that the specified insurance will be obtained.
Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:-
There is a minimum financial requirement that affects trading performance and balance sheet strength.
Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts with Companies House.
Trading Performance
An overall positive outcome on pre-tax profits over a 3-year period
Exceptional items can be excluded from the calculation.
The above would be expressed in the ratio Pre-Tax Profit/Turnover
Balance Sheet strength
Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process.
Intangibles can be included for purposes of the Total Assets figure.
The above would be expressed in the ratio Total Assets/Total Liabilities
Companies that are only required to file abbreviated accounts, must submit full sets of accounts for the last two individual years filed, in order for the three year profitability requirement to be verified.
An applicant should have no outstanding issues, with regard to statutory filing requirements with Companies House.
Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.
Minimum level(s) of standards required:
Relating to Financial Requirements:
Applicants who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above.
Glasgow City Council reserves the right, at its own discretion, to seek such other information from the Bidder in accordance with Regulations 61(7) or Regulation 61 (8) of the Public Contracts (Scotland) Regulations 2015 to prove the Bidder's economic and financial standing.
Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations, and have available their two (2) most recent sets of annual audited accounts including profit and loss information.
The Council reserves the right at its own discretion to seek such other information from the Applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the Applicant’s economic and financial standing.
Bidders who are subsequently appointed to the Framework shall, during the lifetime of the Framework Agreement, inform the Council immediately of any material changes to the information provided in their submission in relation to economic and financial standing.
The Council notes Regulation 60(9) and 60(11) of the Public Contracts (Scotland) Regulations 2015 and reserves the right to refuse to award a contract following a mini competition should the Bidder no longer meet the requirements set out in this SPD.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Please note that you are required to provide 2 examples of a similar size or value within the last THREE years, from either the public or private sector where you have delivered services similar to that of courier services for the delivery of prepared meals and related sundry products.
Relevant examples should indicate project value, brief description and contact details. Relevant examples should also demonstrate the experience that your company, and the skills and experience of the proposed team, have on projects of a similar scale and nature to that of courier services for the delivery of prepared meals and related sundry products. required for identifying what experience this will bring.
Your response should address as a minimum, the following areas:-
-Challenges for ensuring on time service and within project budget
-Stakeholder engagement
-Project management (including risks and mitigating actions)
-Service Continuity
Response to this question should not exceed 2 x A4 pages, Arial Font 11 per example excluding photographs (figures and diagrams may be used to accompany text but should be restricted to one per page).
Where a submission exceeds the maximum number of pages indicated per example, no account will be taken of the content of the pages beyond the maximum.
Weighting
Minimum level(s) of standards required:
The weighting will be out of 100% with 50% attributed to each example. A minimum pass mark of 50 out of 100 is required overall for this question. Any Bidder who fails to achieve the minimum score for this question will be excluded at this stage.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
1. Non-Conformance: The quality of the service being provided shall be monitored by the council.
2. Reduction in Carbon Emissions. The level of carbon emission being produced as a result of this contract shall be monitored by the council.
3. Punctual Time Keeping: The Supplier(s) shall meet the specified targets for punctual arrival at the agreed time for the collection and delivery of food containers and subsequent return for each route.
4. Driver Capacity: The Supplier(s) shall maintain driver capacity to limit any disruption to the service. Compliance. 5. Complaints: All complaints raised shall be responded to within 24 hours and resolved within the agreed timescales.
6.Planned Schedule Changes: All planned schedule changes must be accommodated and fulfilled within 2 weeks of the awarded supplier(s) being notified.
7.Contingency Arrangement Plan: The Supplier(s) must have in place and keep up to date a plan detailing their contingency arrangements.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/09/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
08/09/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Health and Safety has a mandatory pass fail element as detailed in the Invitation to Tender.
Community Benefits, Supply Chain Management, Environmental Management and the Financial Requirements are all a mandatory element of this tender and should be submitted along with your bid.
Tenderer's Amendments should be submitted with your bid using the provided form.
Prompt Payment, Freedom of Information, Non Collusion and the Insurance Mandate must all be completed and submitted with your bid.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32418. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Bidders must indicate the type and volume of any Community Benefits outcomes they propose to deliver. The outcomes offered, however, must meet the minimum Community Benefit Points (CBP) as stipulated below:
The minimum Community Benefits Points (CBP) Required are 420.
Suppliers Proposals
Minimum Community Benefit Points (CBP) Required = 420
The outcomes can be chosen from any of the Themes available on the Menu. Refer Supplier to second tab on the menu for outcome criteria/definitions
Listed below are the spend thresholds which shall trigger when community benefits must be delivered
-Threshold 1 - 50K-200KGBP upon reaching this threshold the supplier must provide 50 points of CB
-Threshold 2 - 200K-500KGBP upon reaching this threshold the supplier must provide additional 60 points of CB
-Threshold 3 - 500K-1MGBP upon reaching this threshold the supplier must provide additional 90 points of CB
-Threshold 4 - 1M-1.5MGBP upon reaching this threshold the supplier must provide additional 100 points of CB
-Threshold 5 - 1.5M-2.6MGBP upon reaching this threshold the supplier must provide additional 120 points of CB
The successful supplier(s) must provide the community benefits offered immediately upon achieving the above spend thresholds.
(SC Ref:839483)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
PO Box 231 Carlton Place
Glasgow
G5 9DA
UK
Telephone: +44 1414298888
E-mail: glasgow@scotcourts.gov.uk
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/glasgow-sheriff-court-and-justice-of-the-peace-court
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”).
The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition.
The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
VI.5) Date of dispatch of this notice
07/08/2026