Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
West Lothian Council
140
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
UK
Contact person: Catriona Peden
Telephone: +44 1506283312
E-mail: catriona.peden@westlothian.gov.uk
Fax: +44 1506281325
NUTS: UKM78
Internet address(es)
Main address: http://www.westlothian.gov.uk/article/2468/Contract-Opportunities
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
WLC Hire of Welfare Cabins and Lockable Storage Containers
Reference number: CC14777
II.1.2) Main CPV code
44211100
II.1.3) Type of contract
Supplies
II.1.4) Short description
Award of a 3 year contract for hire, delivery and servicing of welfare cabins, lockable storage containers and chemical toilets mainly for building and works sites, but potentially for use by other areas of the council. There will be the possibility to extend contract for a further 2 years
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 500 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM78
Main site or place of performance:
Within West Lothian Council geographical area
II.2.4) Description of the procurement
West Lothian Council is awarding a single supplier for the hire of Welfare Cabins and Lockable Storage Containers under a Contract which will be open to all Council divisions for participation.
The period of the Contract shall be three years commencing 01 August 2026, with the Council option for a further two one-year extension periods. The continuation of the Contract is subject to the agreed Key Performance Indicators being met throughout the period of the Contract.
Typical Annual Spend recently has been around 300,000GBP but there is no guarantee as to the volume of business to be awarded under this Contract.
The award of a contract shall not obligate the Authority to place any order.
The quantities stated in the tender documents are approximate and provisional and may be used for evaluation purposes only and are not to be held as binding on the Authority in any way.
II.2.5) Award criteria
Quality criterion: Method Staetment
/ Weighting: 10
Quality criterion: Emergency Calls
/ Weighting: 5
Quality criterion: Non-adversarial collaborative approach
/ Weighting: 5
Quality criterion: Performance Monitoring
/ Weighting: 3
Quality criterion: Customer Service
/ Weighting: 2
Quality criterion: Community Benefits
/ Weighting: 3
Quality criterion: Fair Work First
/ Weighting: 2
Price
/ Weighting:
70%
II.2.11) Information about options
Options:
Yes
Description of options:
Pricing for drying cabins included but will not be part of the evaluation as it is recognised not all tenderers may be able to offer this option.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2026/S 000-046643
Section V: Award of contract
Contract No: CC14777
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/08/2026
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Sibcas Limited
Easton Road
Bathgate
EH48 2SF
UK
Telephone: +44 1506633122
Fax: +44 1506634320
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 500 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 20 %
Short description of the part of the contract to be subcontracted:
This relates to the element of the contract applicable to Toilet Cleaning (water provision and waste removal) & internal Generators.
Section VI: Complementary information
VI.3) Additional information
(SC Ref:839609)
VI.4) Procedures for review
VI.4.1) Review body
Livingston Sheriff Court
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
UK
VI.5) Date of dispatch of this notice
07/08/2026