Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
UNIVERSITY OF SUSSEX(THE)
RC000672
Sussex House
Falmer, Brighton
BN19RH
UK
E-mail: tb536@sussex.ac.uk
NUTS: UKJ21
Internet address(es)
Main address: https://www.sussex.ac.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Library Management & Reading List Systems
Reference number: US_26187
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Library Management System and Reading List software based on the deeply integrated library management, catalogue and reading list products which meet the workflow requirements of all stakeholders, Library & academic staff, and students of the institution
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
894 217.54
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Library Management Systems
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Library Management system and Reading List software based on the deeply integrated Library management, catalogue and reading list products which meet the workflow requirements of all stakeholders, Library & academic staff, and students of the institution.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 90
Cost criterion: Commercial
/ Weighting: 10
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Reading List System
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Library Management system and Reading List software based on the deeply integrated Library management, catalogue and reading list products which meet the workflow requirements of all stakeholders, Library & academic staff, and students of the institution.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 90
Cost criterion: Commercial
/ Weighting: 10
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
Use of the APUC framework for Library Management Systems and Associated Services (IT1062 AP)
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/06/2026
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ex Libris (UK) Ltd
03438440
London
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 745 181.28
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
University of Sussex
Brighton
UK
VI.5) Date of dispatch of this notice
11/08/2026