Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
UK
E-mail: caitlin.sands@renfrewshire.gov.uk
NUTS: UKM83
Internet address(es)
Main address: http://www.renfrewshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictenderscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictenderscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Measured Term Contract Rot Eradication, Timber Preservation and Dampness Control
Reference number: RC-CPU-25-242
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
Renfrewshire Council requires the provision of a Rot Eradication and Treatment Contractor to provide specialist services for the surveying and treatment of Timber, rot, woodworm, infestation, and control of dampness to its Housing stock both to tenanted and void properties.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45453000
50000000
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Renfrewshire Local Authority Geographical Area
II.2.4) Description of the procurement
Employer of a Contractor to carry out timber preservation and dampness control works.
The Scope of the Works includes, but is not limited to: timber preservation treatments, rot eradication works, damp proofing, mould remediation, disinfecting and sanitisation activities, anti-fungal and anti-microbial treatments, air sterilisation measures and associated remedial building works. The contractor must also be capable of undertaking associated trade activities including joinery, plumbing, electrical works, gas works, general building works and other ancillary repairs required to complete treatments and make good, affected areas.
The contract also includes mechanical ventilation measures, Positive Input Ventilation (PIV) systems, extract ventilation systems and associated ducting and servicing requirements in accordance with Renfrewshire Council's ventilation strategy and specifications.
Works will be carried out within both occupied and void properties, including homes occupied by vulnerable residents. The contractor will be required to operate in accordance with specified investigation, reporting and repair timescales and maintain appropriate records, reporting and performance monitoring throughout the contract period.
II.2.5) Award criteria
Criteria below:
Quality criterion: Methodology and Approach
/ Weighting: 45
Quality criterion: Community Benefit Outcome Menu
/ Weighting: 7
Quality criterion: Community Benefit Supporting Methodology
/ Weighting: 3
Quality criterion: Fair Work First
/ Weighting: 5
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Contract Period is 2 years with the Council having the sole option to extend for up to 12 months on two separate occasions to a total contract period of 4 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The anticipated annual value of this Contract is 2,750,000 GBP. The value is indicative only. The Council does not guarantee any Contractor any continuity or value of work. Orders to carry out works will be raised by the Council on an "as required" basis. The Council accepts no liability should the actual contract value vary.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Tenderers will be required to be a member of the Property Care Association (or equivalent body) and will need to provide evidence of this.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The Contractor will be required to carry out surveys and provide a fully detailed Survey Report on the extent of any infestation, dampness, rot or the like. The report will include the Contractors recommendations to eradicate any infestation, dampness, rot or the like and full costings to carry out such works (based on the National Schedule of Rates).
The survey to be carried out by a Certified Surveyor in Remedial Treatments (CSRT) qualified surveyor.
The Contractor will provide the survey and Survey Report free of charge to the Employer.
This Contract will include performance conditions relating to Fair Work First and Community Benefits. The tender requests mandated community benefits.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/09/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
08/02/2027
IV.2.7) Conditions for opening of tenders
Date:
11/09/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Further notices will be published approximately 6 months prior to the expiration of the contract period.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32502. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows: Please refer to the Conditions within the Contract
(SC Ref:839457)
VI.4) Procedures for review
VI.4.1) Review body
Please refer to VI.4.3 below
UK
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.
VI.4.4) Service from which information about the review procedure may be obtained
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
UK
VI.5) Date of dispatch of this notice
12/08/2026