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II.1.1) Title
Adaptation and Small Repair Service
Reference number: RC-CPU-26-065
II.1.2) Main CPV code
79993000
II.1.3) Type of contract
Services
II.1.4) Short description
This requirement is for an Adaptations and Small Repairs service to owner occupiers and private landlord tenants following assessment and recommendation by the Renfrewshire & East Renfrewshire Health and Social Care Partnerships.
Renfrewshire Council is the lead procuring authority and is procuring this requirement for both Renfrewshire Council and East Renfrewshire Council.
This is a single procurement exercise for the award of four (4) contracts as detailed below;
- Contract 1 – Renfrewshire Council – Adaptation related service
- Contract 2 – East Renfrewshire Council – Adaptation related service
- Contract 3 - Renfrewshire Council – Small Repair/Handyperson Service
- Contract 4 - East Renfrewshire Council – Small Repair/Handyperson Service
Bidders must submit bids for all 4 contracts, there is no option available to bid for less than 4. Tenderers who fail to provide a tender submission for each of these 4 contracts will be treated as failing to follow the Instructions to Tenderers and procurement documents and their submission will be rejected.
All four contracts will be awarded to ONE Service Provider.
Full evaluation instructions are detailed within the ITT documents.
Any contract extension will be at the sole discretion of the relevant Council.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Lot No: 1
II.2.1) Title
Contract 1 - Renfrewshire Council - Adaptation related service
II.2.2) Additional CPV code(s)
50800000
85311100
98000000
85311200
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Renfrewshire Local Authority Area
II.2.4) Description of the procurement
This contract is for an Adaptation related service to owner occupiers and private landlord Tenants across Renfrewshire.
This requirement is for the provision of project management services to Clients (where required) under the Housing (Scotland) Act 2006 (Scheme of Assistance) Regulations 2008 that oversees the following;
- Provide general advice on repairs, improvements and adaptations;
- Assist services users to access available grant funding for adaptations;
- Recommend appropriately vetted local tradesmen to complete the required works;
- Help getting competitive estimates for work, organising building work and providing support during building work (for example, dealing with contractors); and
- Inspecting work carried out
This service is to be available to;
- Clients aged 60 years and over;
- Disabled Persons or the Parents or Guardians of Disabled People referred by the Council’s Health & Social Care Partnership.
Full evaluation instructions are detailed within the ITT documents.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Provision
/ Weighting: 10
Quality criterion: Priority Service Plan
/ Weighting: 9
Quality criterion: Key Performance Indicators
/ Weighting: 4
Quality criterion: Complaints Handling
/ Weighting: 3
Quality criterion: Mobilisation
/ Weighting: 2
Quality criterion: Exit Strategy
/ Weighting: 2
Quality criterion: Fair Work First
/ Weighting: 5
Quality criterion: Community Benefits - Outcome Menu
/ Weighting: 6
Quality criterion: Community Benefits Methodology
/ Weighting: 4
Price
/ Weighting:
55
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
The Contract is 1 year with the relevant Council having the option to extend for up to 12 months on two (2) separate occasions, subject to satisfactory operation and performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Contract 2 – East Renfrewshire Council – Adaptation related service
II.2.2) Additional CPV code(s)
79993000
50800000
85311200
98000000
II.2.3) Place of performance
NUTS code:
UKM83
II.2.4) Description of the procurement
This contract is for an Adaptations related service to owner occupiers and private landlord Tenants across East Renfrewshire.
This requirement is for the provision of project management services to Clients (where required) under the Housing (Scotland) Act 2006 (Scheme of Assistance) Regulations 2008 that oversees the following;
- Provide general advice on repairs, improvements and adaptations;
- Assist services users to access available grant funding for adaptations;
-Recommend appropriately vetted local tradesmen to complete the required works;
-Help getting competitive estimates for work, organising building work and providing support during building work (for example, dealing with contractors); and
-Inspecting work carried out
This service is to be available to;
- Clients aged 60 years and over;
- Disabled Persons or the Parents or Guardians of Disabled People referred by the Council’s Health & Social Care Partnership.
Full evaluation instructions are detailed within the ITT documents.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Provision
/ Weighting: 10
Quality criterion: Priority Service Plan
/ Weighting: 9
Quality criterion: Key Performance Indicators
/ Weighting: 4
Quality criterion: Complaints Handling
/ Weighting: 3
Quality criterion: Mobilisation
/ Weighting: 2
Quality criterion: Exit Strategy
/ Weighting: 2
Quality criterion: Community Benefits - Outcome Menu
/ Weighting: 6
Quality criterion: Community Benefits - Methodology
/ Weighting: 4
Quality criterion: Fair Work First
/ Weighting: 5
Price
/ Weighting:
55
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
The Contract is 1 year with the Council having the option to extend for up to 12 months on two(2) separate occasions, subject to satisfactory operation and performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Contract 3 - Renfrewshire Council – Small Repair/Handyperson Service
II.2.2) Additional CPV code(s)
50800000
50000000
98513310
79993000
II.2.3) Place of performance
NUTS code:
UKM83
II.2.4) Description of the procurement
This contract is for a Small Repairs and Handyperson service to owner occupiers and private landlord Tenants across Renfrewshire.
The service required covers the following;
- Carrying out small repairs for eligible Clients, including, arranging and booking appointments, ensuring quality and Best Value at all times.
- Completing all tasks in accordance with industry best practice, in full compliance with all relevant statutes and using appropriately experienced and qualified personnel;
- Delivering a range of tasks for small repairs, some of which are outlined below;
-Small general works (minor joinery)
-Repairs/adjustments to doors/windows
-Small electrical repairs
-Small plumbing repairs
-Small security jobs (e.g. fitting key safes); and
-Small safety jobs (e.g. fitting smoke alarms)
- Delivering a range of tasks for the Handyperson service, some of which are outlined below;
-Changing light-bulbs
-Fitting draught excluders
-Assembling flat pack units; and
-Fitting curtain rails/hanging curtains
The service is available to;
- Owner-occupiers, private landlord tenants and local authority Registered Social Landlords (RSL) to all tenures, owners/private/council and RSL tenants, in the following client groups:
- Clients aged 60 years and over; who have no able-bodied person (aged 17 years and over) living with them who would be able to do the work;
- Disabled Person or the Parents or Guardians of Disabled people.
Full evaluation instructions are detailed within the ITT documents.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Provision
/ Weighting: 10
Quality criterion: Priority Service Plan
/ Weighting: 9
Quality criterion: Key Performance Indicators
/ Weighting: 4
Quality criterion: Complaints Handling
/ Weighting: 3
Quality criterion: Mobilisation
/ Weighting: 2
Quality criterion: Exit Strategy
/ Weighting: 2
Quality criterion: Fair Work First
/ Weighting: 5
Quality criterion: Community Benefits - Outcome Menu
/ Weighting: 6
Quality criterion: Community Benefits - Methodlogy
/ Weighting: 4
Price
/ Weighting:
55
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
The Contract is 1 year with the relevant Council having the option to extend for up to 12 months on two (2) separate occasions, subject to satisfactory operation and performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Contract 4 - East Renfrewshire Council – Small Repair/Handyperson Service
II.2.2) Additional CPV code(s)
50800000
50000000
98513310
79993000
II.2.3) Place of performance
NUTS code:
UKM83
II.2.4) Description of the procurement
This contract is for a Small Repairs and Handyperson service to owner occupiers and private landlord Tenants across East Renfrewshire.
The service required covers the following;
- Carrying out small repairs for eligible Clients, including, arranging and booking appointments, ensuring quality and Best Value at all times.
- Completing all tasks in accordance with industry best practice, in full compliance with all relevant statutes and using appropriately experienced and qualified personnel ;
- Delivering a range of tasks for small repairs, some of which are outlined below;
-Small general works (minor joinery)
-Repairs/adjustments to doors/windows
-Small electrical repairs
-Small plumbing repairs
-Small security jobs (e.g. fitting key safes); and
-Small safety jobs (e.g. fitting smoke alarms)
- Delivering a range of tasks for the Handyperson service, some of which are outlined below;
-Changing light-bulbs
-Fitting draught excluders
-Assembling flat pack units; and
-Fitting curtain rails/hanging curtains
The service is available to;
- Owner-occupiers, private landlord tenants and local authority Registered Social Landlords (RSL) to all tenures, owners/private/council and RSL tenants, in the following client groups:
- Clients aged 60 years and over; who have no able-bodied person (aged 17 years and over) living with them who would be able to do the work;
- Disabled Person or the Parents or Guardians of Disabled People.
Full evaluation instructions are detailed within the ITT documents.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Provision
/ Weighting: 10
Quality criterion: Priority Service Plan
/ Weighting: 9
Quality criterion: Key Performance Indicators
/ Weighting: 4
Quality criterion: Complaints Handling
/ Weighting: 3
Price
/ Weighting:
55
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
The Contract is 1 year with the relevant Council having the option to extend for up to 12 months on two (2) separate occasions, subject to satisfactory operation and performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32202. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/