Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
UK
Contact person: Billie Mitchell
Telephone: +44 3451550000
E-mail: billie.mitchell@fife.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.fife.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Hard FM
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Sprinkler Servicing, Maintenance and Repairs
Reference number: CW0213
II.1.2) Main CPV code
50413200
II.1.3) Type of contract
Services
II.1.4) Short description
Fife Council is looking to engage with potential suppliers for a Sprinkler Service, Maintenance and Repair Framework. This requirement will be split into two Lots:
Lot 1 – Non-Domestic - Sprinkler Service, Maintenance and Repair
Lot 2 – Domestic - Sprinkler Service, Maintenance and Repair
The average annual spend across both Lots is GBP 161,000.
II.1.5) Estimated total value
Value excluding VAT:
624 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 – Non-Domestic - Sprinkler Service, Maintenance and Repair
II.2.2) Additional CPV code(s)
45343230
50712000
50700000
II.2.3) Place of performance
NUTS code:
UKM72
II.2.4) Description of the procurement
Fife Council is looking to engage with potential suppliers for a Sprinkler Service, Maintenance and Repair Framework. This requirement will be split into two Lots:
Lot 1 – Non-Domestic - Sprinkler Service, Maintenance and Repair
Lot 2 – Domestic - Sprinkler Service, Maintenance and Repair
The average annual spend across both Lots is GBP 156,000.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/12/2026
End:
30/11/2030
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 – Domestic - Sprinkler Service, Maintenance and Repair
II.2.2) Additional CPV code(s)
50413200
50700000
50712000
II.2.3) Place of performance
NUTS code:
UKM72
II.2.4) Description of the procurement
Fife Council is looking to engage with potential suppliers for a Sprinkler Service, Maintenance and Repair Framework. This requirement will be split into two Lots:
Lot 1 – Non-Domestic - Sprinkler Service, Maintenance and Repair
Lot 2 – Domestic - Sprinkler Service, Maintenance and Repair
The average annual spend across both Lots is GBP 156,000.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/12/2026
End:
30/11/2030
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please see SPD Guidance
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2026/S 000-037235
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/09/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
14/09/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
March 2030
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=840128.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please see Quality criteria in TN1
(SC Ref:840128)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=840128
VI.4) Procedures for review
VI.4.1) Review body
Kirkcaldy Sheriff Court
Kirkcaldy
UK
VI.5) Date of dispatch of this notice
13/08/2026