Scope
Procurement reference
itt_126770
Procurement description
Wales & West Housing Group (WWHG) are looking for a suitably qualified contractor provide annual servicing, testing, and maintenance of Fire Sprinkler Systems to ensure ongoing reliability and performance of the sprinkler system.
Total value (estimated, excluding VAT)
1000000.00 GBP to 1000000.00GBP
Contract dates (estimated)
02 November 2026, 00:00AM to 01 November 2028, 23:59PM
Extension end date (if all the extensions are used): 01 November 2030
Contracting authority
Wales and West Housing Association Ltd
Identification register:
Address 1: 77 Parc Ty Glas
Town/City: Cardiff
Postcode: CF14 5DU
Country: United Kingdom
Website: www.wwha.co.uk
Public Procurement Organisation Number: PTLM-7319-QXJX
Email: procurement@wwha.co.uk
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Open procedure
Is the total value above threshold?
Above threshold
Trade agreements
Government Procurement Agreement (GPA)
Lots
Divided into 3 lots
North Wales
Lot number: 1
Description
North Wales regional lot
CPV classifications
- 50413200 - Repair and maintenance services of firefighting equipment
- 50700000 - Repair and maintenance services of building installations
- 45343230 - Sprinkler systems installation work
- 44115500 - Sprinkler systems
Lot value (estimated)
350000.00 GBP Excluding VAT
420000.00 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
02 November 2026, 00:00AM
Contract end date (estimated)
01 November 2028, 23:59PM
Extension end date (estimated)
01 November 2030, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Option to extend for 2 x 12 month periods
Award criteria
Type: quality
Name
Quality
Description
Quality Criteria
Weighting: 60.00
Weighting type: percentageExact
Type: price
Name
Price
Description
Price Criteria
Weighting: 40.00
Weighting type: percentageExact
West Wales
Lot number: 2
Description
West Wales regional lot
CPV classifications
- 50413200 - Repair and maintenance services of firefighting equipment
- 50700000 - Repair and maintenance services of building installations
- 45343230 - Sprinkler systems installation work
- 44115500 - Sprinkler systems
Lot value (estimated)
150000.00 GBP Excluding VAT
180000.00 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
02 November 2026, 00:00AM
Contract end date (estimated)
01 November 2028, 23:59PM
Extension end date (estimated)
01 November 2030, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Option to extend for 2 x 12 month periods
Award criteria
Type: quality
Name
Quality
Description
Quality criteria
Weighting: 60.00
Weighting type: percentageExact
Type: price
Name
Price
Description
Price Criteria
Weighting: 40.00
Weighting type: percentageExact
South Wales
Lot number: 3
Description
South Wales regional lot
CPV classifications
- 50413200 - Repair and maintenance services of firefighting equipment
- 50700000 - Repair and maintenance services of building installations
- 45343230 - Sprinkler systems installation work
- 44115500 - Sprinkler systems
Lot value (estimated)
500000.00 GBP Excluding VAT
600000.00 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
02 November 2026, 00:00AM
Contract end date (estimated)
01 November 2028, 23:59PM
Extension end date (estimated)
01 November 2030, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Option to extend for 2 x 12 month periods
Award criteria
Type: quality
Name
Quality
Description
Quality Criteria
Weighting: 60.00
Weighting type: percentageExact
Type: price
Name
Price
Description
Price Critreia
Weighting: 40.00
Weighting type: percentageExact
Tender submission deadline
18 September 2026, 12:00PM
Enquiry deadline
04 September 2026, 17:00PM
Date of award of contract
16 October 2026, 23:59PM
Submission address and any special instructions
All bids must be received via eTenderWales (itt_126770)https://etenderwales.bravosolution.co.uk/web/login.shtml
May tenders be submitted electronically?
Yes
Is this a recurring procurement?
No
Publication date of next tender notice (estimated)
01 July 2030, 23:59PM
Languages that may be used for submission
Tender submission deadline
18 September 2026, 12:00PM
Enquiry deadline
04 September 2026, 17:00PM
Date of award of contract
16 October 2026, 23:59PM
Submission address and any special instructions
All bids must be received via eTenderWales (itt_126770)https://etenderwales.bravosolution.co.uk/web/login.shtml
May tenders be submitted electronically?
Yes
Is this a recurring procurement?
No
Publication date of next tender notice (estimated)
01 July 2030, 23:59PM
Languages that may be used for submission
Document type
Conflict of interest
Description
Not published