Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Glasgow Life (Culture & Sport Glasgow)
38 Albion Street
Glasgow
G1 1LH
UK
Contact person: jason starrs
Telephone: +44 1412875923
E-mail: jason.starrs@glasgowlife.org.uk
NUTS: UKM82
Internet address(es)
Main address: www.glasgowlife.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10287
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publictendersscotland.publiccontractssscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publictendersscotland.publiccontractssscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
MULTI LOT FRAMEWORK FOR THE PROVISION OF FITNESS EQUIPMENT AND INFRASTRUCTURE SERVICES
Reference number: CSG006425
II.1.2) Main CPV code
37440000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Company invites tender bids for the multi lot framework (11 Lots) for the provision of fitness equipment and infrastructure services.
The contract duration is for 3 years, with the option to extend the contract for a period of up to 12 months.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Cardiovascular, Fixed Strength, Cable Based, Air Resistance
II.2.2) Additional CPV code(s)
51121000
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
The Company invites Tender bids for the Supply, Delivery, Installation and Service of Fitness Equipment based on outright purchase.
The Company will award Lot 1 Cardio, Fixed Strength, Cable Based, and Air Resistance to a maximum of two suppliers.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 65
Price
/ Weighting:
35
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
3+1 Option. After 36 months Glasgow Life will have the option of extending the contract for a further 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Free weights, Plate loaded and Lifting Platforms
II.2.2) Additional CPV code(s)
51121000
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
The Company invites Tender bids for the Supply, Delivery, Installation and Service of Fitness Equipment based on outright purchase for Lot 2.
The Company will award Lot 2 Free weights, Plate loaded and Lifting Platforms to a maximum of three suppliers
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
3+1 option. After 36 months Glasgow Life will have the option of extending the contract for a further 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Group Cycling Equipment
II.2.2) Additional CPV code(s)
51121000
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
The Company invites Tender bids for the Supply, Delivery, Installation and Service of Fitness Equipment based on outright purchase.
The Company will award Lot 3 Group Cycling Equipment to a maximum of two suppliers.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
3+1 option. After 36 months Glasgow Life will have the option of extending the contract for a further 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Fitness Accessories & Products
II.2.2) Additional CPV code(s)
51121000
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
The Company invites Tender bids for the Supply, Delivery, Installation and Service of Fitness Equipment based on outright purchase for Lot 4.
The Company will award Lot 4 Fitness Accessories & Products to a maximum of three suppliers.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
3+1 option. After 36 months Glasgow Life will have the option of extending the contract for a further 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Digital Software Technology
II.2.2) Additional CPV code(s)
51121000
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
The Company invites Tender bids for the provision of Digital Technology based on outright purchase for Lot 5.
The Company will award Lot 5 Digital Software Technology to a maximum of three suppliers
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
3+1 option. After 36 months Glasgow Life will have the option of extending the contract for a further 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
AV, Audio, Lighting and Digital Signage
II.2.2) Additional CPV code(s)
51121000
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
The Company invites Tender bids for the Supply, Delivery, Installation and Service of AV, Audio and Studio Streaming Equipment based on outright purchase for Lot 6.
The Company will award Lot 6 AV, Audio and Lighting to a maximum of two suppliers.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
3+1 option. After 36 months Glasgow Life will have the option of extending the contract for a further 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Maintenance and Service Existing Gym Equipment
II.2.2) Additional CPV code(s)
51121000
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
The Company invites Tender bids for the Maintenance and Service of Existing Fitness Equipment for Lot 7.
The Company will award Lot 7 Maintenance and Service of Existing Gym Equipment to a maximum of three suppliers.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
3+1 option. After 36 months Glasgow Life will have the option of extending the contract for a further 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Fitness Flooring ( Rubber Flooring, Fitness Turf Flooring, Vinyl, Natural Wood Flooring, Sports Hall and Squash Flooring)
II.2.2) Additional CPV code(s)
51121000
45432100
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
The Company invites Tender bids for the Supply, Delivery, and Installation of Fitness Flooring based on outright purchase for Lot 8. Lot 8 has been split into five sub lots Rubber Flooring, Fitness Turf Flooring, Vinyl Flooring, Natural Wood Flooring and Sports Hall Flooring.
The Company will award sub lots 8.1, 8.2, 8.3, 8.4, 8.5 to a maximum of 2 suppliers per sub lot.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
3+1 option. After 36 months Glasgow Life will have the option of extending the contract for a further 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Pilates Reformers
II.2.2) Additional CPV code(s)
51121000
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
The Company invites Tender bids for the Supply, Delivery, Installation and Service of Pilates Reformers based on outright purchase for Lot 9.
The Company will award Lot 9 Pilates Reformers to a maximum of three suppliers.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
3+1 option. After 36 months Glasgow Life will have the option of extending the contract for a further 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 10
II.2.1) Title
Accessible Equipment
II.2.2) Additional CPV code(s)
51121000
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
The Company invites Tender bids for the Supply, Delivery, Installation and Service of Fitness Equipment based on outright purchase for Lot 10. Lot 10 has been split in to two sub lots.
The company will award sub lots 10.1 Accessible Equipment and 10.2 Accessible Equipment to a maximum of three suppliers per sub lot.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
3+1 option. After 36 months Glasgow Life will have the option of extending the contract for a further 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 11
II.2.1) Title
Wall Protection and Mirrors
II.2.2) Additional CPV code(s)
51121000
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
The Company invites Tender bids for the Supply, Delivery, Installation and Service of Fitness Equipment based on outright purchase for Lot 11. Lot 11 has been split in to two sub lots. The company will award sub lots 11.1 Wall Protection and 11.2 Mirrors to a maximum of three suppliers per sub lot.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
3+1 option. After 36 months Glasgow Life will have the option of extending the contract for a further 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Suppliers will be required to comply with the financial ratios provided by Finance stated within the contract notice in order to bid for this Framework. Any Supplier that does not comply with the stated ratios may be excluded from the competition.
Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:-
There is a minimum financial requirement that affects trading performance, and balance sheet strength. Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts with Companies House.
Trading Performance
An overall positive outcome on pre tax profits over a 3 year period Exceptional items can be excluded from the calculation. The above would be expressed in the ratio Pre-Tax Profit/Turnover.
Balance Sheet strength
Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process. Intangibles can be included for purposes of the Total Assets figure. The above would be expressed in the ratio Total Assets/Total Liabilities
If an applicant is only required to file abbreviated accounts with Companies House, then in the event of the company being successful in the procurement process, full set of accounts will be required in order to verify the above ratios have been complied with.
An applicant should have no outstanding issues, with regard to statutory filing requirements with Companies House.
Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.
Applicants who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above.
Glasgow Life reserves the right, at its own discretion, to seek such other information from the Bidder in accordance with Regulations 61(7) or Regulation 61 (8) of the Public Contracts (Scotland) Regulations 2015
to prove the Bidder's economic and financial standing
Minimum level(s) of standards required:
The Company’s Insurance Requirements are:
Bidder shall take out and maintain, throughout the period of the contract, Employer’s Liability insurance to the value of at least TEN MILLION POUNDS STERLING 10,000,000 GBP in respect of any one event and unlimited in the period .
Bidder shall take out and maintain, throughout the period of the contract, Public Liability insurance to the value of at least FIVE MILLION POUNDS STERLING 5,000,000 GBP in respect of any one event and unlimited in the period.
Bidder shall take out and maintain, throughout the period of the contract, Products Liability insurance to the value of at least FIVE MILLION POUNDS STERLING 5,000,000 GBP in respect of any one event and in the aggregate.
Bidder shall take out and maintain throughout the period of their services Professional Indemnity insurance to the value of at least ONE MILLION POUNDS STERLING 1,000,000 in respect of any one event and in the aggregate.
Bidder shall take out and maintain throughout the period of their services at least statutory Motor insurance cover as per the Road Traffic Act 1988.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Bidders are required to provide two examples within the last three years which demonstrate they have the relevant experience required to undertake this contract.
Details provided should contain evidence of your capability and experience in the following:
Please detail your experience of delivering a fitness equipment contract/framework similar in nature and scale
Please detail how you delivered this on budget, on time, how any problems were resolved, and the lessons learned.
Please detail how you manage your supply chain and what systems you put in place to ensure successful delivery of the contract/framework.
Assessment Method: Pass/Fail
To pass, the bidder must provide two clearly relevant examples demonstrating satisfactory delivery of these services in line with the above requirements.
Bidders who fail to provide sufficient detail, or whose examples do not demonstrate relevant and comparable experience, will be marked as Fail and excluded from further consideration.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-676515
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/09/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
18/09/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2030
VI.3) Additional information
There will be up to a maximum spend of 4.8 million GBP Pounds Sterling permitted throughout the duration of this contract.
A minimum quality threshold of 60% will be applied to the evaluation of the samples as part of the overall award criteria, if Tenderer’s fail to meet the minimum quality threshold, The Company may exclude the bid for further evaluation. This applies to Lots 1,2,3,4,5,6,8,9, 10.
All thresholds noted below are exclusive of VAT.
Framework Call off Process: For all Lots 1,2,3,4, 5,6,7,8,9,10 &11. A ranked suppliers process will operate where the ranked one supplier for each lot will initially be invited to supply the requirements. If they are unable to meet the requirements the second ranked supplier will be invited and finally the third ranked supplier will be invited if the second ranked supplier cannot fulfil the requirement.
The process noted above will also be followed for the sub lots within Lots 8 (Up to 40,000 GBP excluding VAT) ,Lot 10 and Lot 11.
Framework Call off Process Lot 4: A ranked supplier process will operate up to the 20,000 GBP threshold (excluding VAT).
The process for Lot 4 (Fitness Accessories and Products) will be for any requirements over 20,000 GBP (excluding VAT) a mini competition will be conducted whereby all suppliers on this lot will be invited to submit a bid.
Framework Call off Process Lot 8: For Lot 8 (all sub lots) a ranked supplier process will operate up to the 40,000 GBP threshold (excluding VAT) .The process for Lot 8 (all sub lots) will be for any requirements over 40,000 GBP(excluding VAT) a mini competition will be conducted whereby all suppliers on that sub lot will be invited to submit a bid.
For Lots 8 ,10 ,11 Bidders can submit costs for all sub lots or as many as they choose.
Bidders must note all sub lots in Lots 8, 10 & 11 will be evaluated separately.
Bidders for Lot 8,10, 11 please note if bidding for more than one sub lot the same award criteria questions covers all sub lots.
Bidders must note it is mandatory for both Superior and Standard options to be priced as both options will be evaluated for the relevant lots.
The Company at their sole discretion reserves the right to select goods that are offered at either a superior or standard price throughout the duration of the contract.
Bidders must note for Lot 7 equipment that any item below the green line will not be evaluated and is for information purposes only. The evaluation will be based on the main figure within the Lot 7 Tab.
Mandatory Site Visits are required for bidders who are bidding for Lots 6, 8 & 11. This will take place at Gorbals Leisure Centre, 275 Ballater Street Glasgow G5 0YP. To arrange access please send a message through the Public Contracts Scotland Tender portal noted here www.publictendersscotland.publiccontractsscotland.gov.uk
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30959. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community Benefits will be requested within the award criteria.
(SC Ref:832581)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace
1 Carlton Place
Glasgow
G6 9TW
UK
Telephone: +44 141429888
E-mail: glasgow@scotscourt.gov.uk
VI.5) Date of dispatch of this notice
14/08/2026