CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

CCTV & ELECTRONIC ACCESS CONTROL SYSTEM

2.2

Description of the goods or services required

Theatr Brycheiniog invites suitably qualified and experienced contractors to submit tenders for the design, supply, installation, commissioning and maintenance of a new integrated CCTV and electronic access control system at Theatr Brycheiniog, Brecon.

The project forms part of a wider programme of capital investment to improve the security, safeguarding, resilience and operational efficiency of one of Mid Wales' leading arts and cultural venues.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=169215.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

CCTV Requirements

The contractor shall design an integrated IP CCTV system.

The initial feasibility study indicates a requirement for approximately:

• 14 cameras

• 6 internal cameras

• 8 external cameras

• 32-channel Network Video Recorder

• Minimum 31-day recording capacity

Tenderers should undertake their own survey and recommend the optimum number, location and specification of cameras to provide comprehensive coverage.

The system should include:

• HD IP cameras

• Low-light capability

• Wide Dynamic Range

• Infrared illumination where required

• Weatherproof external cameras

• Vandal resistant housings where appropriate

• Secure remote viewing

• User permissions

• Audit logging

• Motion detection

• Privacy masking

• Cyber-secure configuration

The recorder should have spare capacity to accommodate future expansion.

Electronic Access Control

The contractor shall design a fully managed electronic access control system.

The theatre anticipates approximately:

• 38 controlled doors

• 37 read-in / push-to-exit doors

• 1 read-in / read-out door with possible video link ( Stage Door)

• Approximately 12 doors requiring keyswitch override

• Approximately 200 user credentials

Rather than prescribing a single technical solution, the contractor should recommend the most appropriate technology for each location.

Solutions may include:

• Hardwired networked door controllers

• Battery-operated intelligent handles (if Required)

• Combination solutions

provided they operate within a single integrated management platform.

The system should include:

• Access groups

• Time schedules

• Event logs

• Lost card management

• Visitor permissions

• Door monitoring

• Card printer and cards

• Software licences

• Future scalability

Door Schedule

A detailed Door Schedule will be provided as part of the tender documents.

Tenderers should review each opening and recommend the most appropriate solution based upon:

• frequency of use

• security requirements

• fire escape requirements

• operational requirements

• whole-life cost.

Video Intercoms

The project includes provision for:

• Two external video intercom systems.

Tenderers should allow for:

• door release

• internal handsets or software clients

• integration with the access control system

• associated locking hardware

• door alterations where required.

Integration

The proposed solution should be capable of integration with:

• Fire alarm systems

Future integration

• Intruder alarms

• Additional CCTV cameras

• Additional controlled doors

Installation Requirements

Tenderers should include:

• installation methodology

• Schedule of works

• commissioning process

• testing procedures

• staff training

• handover arrangements

• maintenance arrangements.

Works must be planned to minimise disruption to theatre activities and public access.

Standards

All equipment and installation shall comply with all relevant legislation and standards including:

• British Standards for CCTV and Access Control

• IET Wiring Regulations

• Equality Act 2010

• Data Protection Act 2018

• UK GDPR

• Relevant Fire Safety legislation

3 Conditions for Participation

3.1

Minimum standards and qualification required

CCTV• HD IP cameras

• Low-light capability

• Wide Dynamic Range

• Infrared illumination where required

• Weatherproof external cameras

• Vandal resistant housings where appropriate

• Secure remote viewing

• User permissions

• Audit logging

• Motion detection

• Privacy masking

• Cyber-secure configuration

The recorder should have spare capacity to accommodate future expansion.

Electronic Access Control

• Access groups

• Time schedules

• Event logs

• Lost card management

• Visitor permissions

• Door monitoring

• Card printer and cards

• Software licences

• Future scalability

• British Standards for CCTV and Access Control

• IET Wiring Regulations

• Equality Act 2010

• Data Protection Act 2018

• UK GDPR

• Relevant Fire Safety legislation

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Tenderers should submit:

• Company profile.

• Relevant experience.

• Details of three comparable installations.

• Technical proposal.

• Proposed equipment schedule.

• Installation programme.

• Warranty arrangements.

• Maintenance proposal.

• Sustainability statement.

• Itemised pricing.

• References.

(WA Ref:169215)

5.2

Additional Documentation

5.3

Publication date of this notice