Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Caledonian Sleeper Limited
Basement and Ground Floor Premises, 1-5 Union Street
Inverness
IV1 1PP
UK
Contact person: KAREN MARY ROGERS
Telephone: +44 3300600500
E-mail: procurement@caledoniansleeper.scot
NUTS: UK
Internet address(es)
Main address: www.sleeper.scot
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30648
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.6) Main activity
Railway services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Laundry Services in Scotland
Reference number: CPT-074
II.1.2) Main CPV code
98311000
II.1.3) Type of contract
Services
II.1.4) Short description
Supply of Laundry services required to support Caledonian Sleepers operations at Aberdeen, Inverness (lot 1) and Fort William. (lot 2)
II.1.5) Estimated total value
Value excluding VAT:
900 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
both lots may be combined
II.2) Description
Lot No: 1
II.2.1) Title
Laundry services Aberdeen and Inverness
II.2.2) Additional CPV code(s)
98311000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Aberdeen and Inverness
II.2.4) Description of the procurement
Laundry Service –
Laundry to be collected Monday, Tuesday, Wednesday, Thursday, Friday, Saturday (except Christmas Day, Boxing Day and New Year’s Day) at the location of Aberdeen Clayhills Depot and Inverness train station
Product will be collected on one occasion, laundered, and delivered on a second occasion. The turnaround shall be 24 hours for all items, exempt for filled products (e.g., duvets, pillows) and products requiring special treatment (i.e., stains) where the turnaround shall be 7 days.
Loading and unloading of laundry for transport to and from CSL locations, as well as movement of laundry on depots.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Control
/ Weighting: 30
Quality criterion: Staff and Training
/ Weighting: 25
Quality criterion: Business Continuity
/ Weighting: 25
Quality criterion: Environmental Impact
/ Weighting: 20
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
12 months extension
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Ad-hoc laundering of mattress protectors and duvets
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Laundry services Fort William
II.2.2) Additional CPV code(s)
98311000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Fort William
II.2.4) Description of the procurement
Laundry Service –
Laundry to be collected Monday, Tuesday, Wednesday, Thursday, Friday, Saturday (except Christmas Day, Boxing Day and New Year’s Day) at the location of Fort William train station.
Product will be collected on one occasion, laundered, and delivered on a second occasion. The turnaround shall be 24 hours for all items, exempt for filled products (e.g., duvets, pillows) and products requiring special treatment (i.e., stains) where the turnaround shall be 7 days.
Loading and unloading of laundry for transport to and from CSL locations, as well as movement of laundry on depots.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Control
/ Weighting: 30
Quality criterion: Staff and Training
/ Weighting: 25
Quality criterion: Business continuity
/ Weighting: 25
Quality criterion: Environmental Impact
/ Weighting: 20
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
12 months extension
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Ad-hoc laundering of mattress protectors and duvets
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/09/2026
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
29/09/2026
Local time: 16:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=840425.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:840425)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=840425
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriffs office
Glasgow
UK
VI.5) Date of dispatch of this notice
18/08/2026