Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
UK
Contact person: Dawn Watson
Telephone: +44 3451550000
E-mail: dawn.watson@fife.gov.uk
NUTS: UKM72
Internet address(es)
Main address: http://www.fife.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Servicing Heat Recovery (MVHR) Units
Reference number: CW0342
II.1.2) Main CPV code
71315410
II.1.3) Type of contract
Services
II.1.4) Short description
Fife Council require to put in place a Framework for annual servicing of Heat Recovery Units (MVHR) which are installed in new build and existing housing stock throughout Fife. The units are fitted to ensure that the properties are well ventilated limiting the potential of condensation and mould.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM72
Main site or place of performance:
Fife
II.2.4) Description of the procurement
Servicing of Heat Recovery (MVHR) Units
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical Competence and Methodology
/ Weighting: 20
Quality criterion: Health & Safety
/ Weighting: 15
Quality criterion: Tenant Engagement and Access Management
/ Weighting: 15
Quality criterion: Reporting, Asset Management and Data
/ Weighting: 15
Quality criterion: Managing Defects and Reactive Repairs
/ Weighting: 15
Quality criterion: Community Benefits / Social Value
/ Weighting: 10
Quality criterion: Fair Work First
/ Weighting: 10
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Optional up to 24 month Extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Questions 4B5a 4B5b 4B5c Insurance
Question 4B6 Ratio
Minimum level(s) of standards required:
Employer’s Liability 10 million GBP
Public Liability 5 million GBP
Professional Indemnity/ Negligence 1 million GBP
The current ratio will be applied. Current assets will be divided by Current Liabilities. Tenderers are to provide their current assets and current liabilities in relation to their published accounts for the last two years. Tenderers are expected to achieve a ratio of 1 or more. Where a tenderer doesn’t meet this requirement, further details should be provided to confirm why and the council may undertake additional financial checks and a qualitative judgement shall be made as to the financial capacity of the Tenderer
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Technical & Professional
Minimum level(s) of standards required:
ESC/ CSCS Card, Asbestos Awareness, NECIEC or SELECT registered and BPEC trained
must hold a SEPA waste carriers licence (or equivalent)
organisations annual manpower and managerial staff levels to ensure adequate resources
monitoring and reviewing arrangements for Quality Assurance and Health and Safety
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2026/S 000-064616
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/09/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
28/09/2026
Local time: 12:30
Place:
Fife
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=840781.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Fife Council believes that public procurement contracts can help realise a wide range of social and environmental benefits, including more and better employment opportunities. Community benefits can help contribute to local and national outcomes relating to employability, skills and the reduction of inequality.
The tenderer must provide a plan describing how they will support Local Economic Development and provide a plan for delivering Social Value and Community Benefits via national TOMS
(SC Ref:840781)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=840781
VI.4) Procedures for review
VI.4.1) Review body
Kirkcaldy Sheriff Court
Kirkcaldy
UK
VI.5) Date of dispatch of this notice
21/08/2026