CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Llantarnam Grange - the next 60 years - Feasibility Study Tender

2.2

Description of the goods or services required

2. Scope of work:

Background:

Llantarnam Grange Arts Centre is based in Cwmbran and has been part of the creative life of Southeast Wales for 60 years and we are dedicated to continuing this legacy; adapting to the changing needs of our communities while providing free access to art, culture, and creativity. With the mission to create an environment where care, support and well-being are at the heart of all our programmes and processes, we function as a crucial community hub for bringing people together, supporting artists, improving health and well-being and encouraging creativity for all. See more at www.llantarnamgrange.com

In order to continue this legacy and create a building that is pertinent and inspiring to our communities now and in the future, we want to conduct a feasibility study to investigate the redevelopment and extension of our building, which will include a wide range of Community Engagement & Consultation with users and artists. Given the nature of our building, a 19th-century manor house, we face critical restrictions and challenges in terms of access, functionality, infrastructure, and environmental sustainability. The redevelopment of our building has been an ambition for the organisation for over 20 years. In 2006 we conducted a feasibility study (see Appendix B) which was not taken further at the time. While many of the ambitions of a redevelopment remain the same, since then, the building, organisation, our purpose and the general artistic environment have changed, resulting in a more community focused approach and programme.

The study should consider:

• accessibility as a primary concern

• maximising gallery space and creatively exploring how and where art can be displayed

• developing existing, and creating additional spaces which are flexible and multi-functional and support artists and communities to deliver learning projects and increase community use

• the needs, wants and aspirations of our current visiting audience, potential/non-visiting audiences and communities and how these can shape our future plans to ensure that Llantarnam Grange is relevant and accessible to the communities we serve

• audience potential and development opportunities

• increasing income generating opportunities – larger Craftshop and Café, bookable spaces for community and business use

• creating small number of studios or office spaces for artists and creative businesses

• maximising environmental sustainability of the existing structure as well as any extension in order to reduce costs and carbon emissions, working towards low to zero emissions

• utilising and improving our grounds, investing in a valuable natural resource for users of the centre and the community as one of the few green spaces in Cwmbran town centre

• providing a major asset for the people of Cwmbran and SE Wales

• the adjacent M Cwmbran Shopping centre sees in the region of 22 million visitors per year and the previous feasibility study looked at the creation of an extension to our building which would face onto the main road to the rear, positioning us into the heart of the shopping centre, allowing us to grow awareness of Llantarnam Grange and increase our audiences and users

• Llantarnam Grange Arts Centre is not a listed building, however consideration must be taken to preserve and celebrate its distinctive Victorian architecture

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=169519.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The scope of work includes:

• Creative Community Engagement & Consultation: including as wide a range of our existing and potential communities (community and professional artists, organisations we engage with and funders) at the very beginning of the project to ensure the needs of our communities are at its heart.

• Feasibility Study which would need to cover the following key sections:

a) Statement of Significance: Outlines the work of Llantarnam Grange, the significance of our historic building and grounds and explains why it matters.

b) Options Appraisal: Outlines various solutions to the problems we face as an organisation and building, evaluating them to be able to select the most effective and practical route forward. Will include artist impressions of different options.

c) Best Practice/Case Studies: Gathered examples of successful projects elsewhere to support Options Appraisal.

d) Community and Stakeholder Support: Evidence of consultation with the community, including the Creative Community Sessions Report, letters of support, and other additional approaches.

e) Market and Audience Research: Identifying our target audiences, gauging local demand, and proves that the project will attract visitors, volunteers, and the broader community. Projected visitor numbers and profile.

f) Financial Viability: Provides detailed cost estimates, cash flow projections, and a clear plan to ensure the project remains financially sustainable

g) Risk Assessment & Mitigation: Highlights potential physical, financial, and operational risks, along with strategies to manage them.

3 Conditions for Participation

3.1

Minimum standards and qualification required

3.1. Eligibility criteria

Bidders must meet the following criteria:

• Minimum 5 years of experience

• Proven track record of completing projects of similar scale and subject matter

• Knowledge of the arts and cultural sectors in Wales

• Financial capability to execute the project

• Compliance with UK labour laws and safety regulations

• Ability to undertake some of the consultation in Welsh, and if possible other languages or communication approaches

3.2. Submission requirements

Bidders submission must include:

• Company profile and details of key personnel

• Method statement and work plan

• List of similar projects completed

• Bill of quantities (BOQ) with pricing

• Payment schedule

• Business registration certificate

• Insurance coverage details

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

LGAC-2026-001

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

3.3. Submission method

Tenders must be submitted by email to Louise Jones Williams - louisejw@llantrnamgrange.com, or in a sealed envelope clearly marked “Tender for Llantarnam Grange Arts Centre” to: Llantarnam Grange Arts Centre, St. David’s Road, Cwmbran, Torfaen, NP44 1PD.

Tender Return Date and Time: No later than 4pm on 23.09.26

Appendices including previous Feasibility Study conducted in 2006, Business Plan etc available on request.

(WA Ref:169519)

5.2

Additional Documentation

5.3

Publication date of this notice