CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Mission Gallery Swansea Replacement Porch & Windows

2.2

Description of the goods or services required

Mission Gallery is a small Grade II listed building on Swansea Marina.

We have been awarded Arts Council Wales capital funding to procure replacements of our rear glazed conservatory/porch which includes a fire exit, a ground floor kitchen window and a run of first floor workshop windows. All are to be custom made in either hardwood timber or aluminium and double glazed.

Interested suppliers should get in touch to arrange a site visit to familiarise themselves with the scope of the works. Drawings and plans will be available shortly.

Working days at the gallery are Wednesday to Saturday. Contacts: Sarah Cook and Rhian Wyn Stone.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=169184.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Site visit required prior to submitting a tender.

One porch, one ground floor window, a run of first floor windows to be supplied and fitted in either hardwood or aluminium with double-glazing. To include all door and window fittings and security locks etc. Environmental performance of supplied items to be included in the tender.

We will be in consultation with Swansea Council regardung building control and a request for slight changes to the existing porch and windows - tbc.

Construction offsite to ensure minimal disruption to gallery operations and the neighbouring property.

Scaffolding will be required for the first floor windows and porch.

Removal from site of old windows and porch. Porch and windows must be installed in early January 2027.

Maximum inclusive total value of works £50K

3 Conditions for Participation

3.1

Minimum standards and qualification required

Site visit can be booked prior to submission of tender.

Drawings and plans will be available on request.

Tender documents to include full technical specification of works to supply and fit custom hardwood or aluminium double-glazed porch and windows and associated security fittings.

Quotation to include full and final costings.

Tender to include environmental performance of new porch and windows.

Porch and windows to be constructed off site to minimise install time and disruption. Timescale of construction and install to be included in the tender.

Supplier must be available to install porch and windows in the first two weeks of January 2027 (this is not negotiable due to gallery programme and grant funding requirements)

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

The porch and windows are currently wooden and are to be replaced like-for-like.

However, minor alterations are being discussed including changing the position of the porch fired door, changing the kitchen window from obscure to clear glass and adding more opening windows to the first floor windows. It is also possible that the porch will be commissioned in aluminium rather than hardwood so tenders are welcome for both materials.

Drawings are currently being prepared. Site visits by appointment.

Mission Gallery is a Grade II listed building.

References will be required

The porch and window replacement MUST take place in the first two weeks of January.

(WA Ref:169184)

5.2

Additional Documentation

5.3

Publication date of this notice