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Summary

OCID:
Published by:: Royal Botanic Garden Edinburgh
Authority ID:: AA47090
Publication date:: 27 August 2026
Deadline date:: 29 September 2026
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

AMENDED SPECIFICATION SCOPE AND TIMELINES - RBGE would like to commission a specialist exhibition fit-out contractor to work with us to deliver the production design, build and installation of interpretative displays for the Palm Houses.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Royal Botanic Garden Edinburgh

20a Inverleith Row

Edinburgh

EH3 5LR

Telephone: +44 1315527171

E-mail: supplychain@rbge.org.uk

NUTS: UKM

Internet address(es)

Main address: http://www.rbge.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11182

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Bespoke and specialist exhibition display production design & fitout services

Reference number: RBGE 2026-077

II.1.2) Main CPV code

39154000

II.1.3) Type of contract

Supplies

II.1.4) Short description

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

39154000

79950000

79930000

II.2.3) Place of performance

NUTS code:

UKM75

Main site or place of performance:

Newly Renovated Victorian Palm Houses, Royal Botanic Garden Edinburgh.

II.2.4) Description of the procurement

PLEASE NOTE AMENDED SPECIFICATION SCOPE AND TIMLINES

RBGE would like to commission a specialist exhibition fit-out contractor to work with us to deliver the production design, build and installation of interpretative displays for the Palm Houses. The successful fit-out contractor must propose and then lead a multidisciplinary design team who can provide the following activities, but not limited to (to read in conjunction with the full Scope of Services in the ITT):

1. Principal designer duties

2. Production design

3. Production management including budget and programme working with the project manager

4. Fabrication of exhibition structures

5. Scenic model making

6. Small scale mechanical & electromechanical interactives

7. Electrical design and install (specific to the exhibition units only, exhibition lighting by others)

8. Structural advice and implementation

9. Graphic production (design by others)

10. AV hardware supply (Software design & commissioning by others)

11. Main contractor duties

12. Site mobilisation

13. Installation of exhibition elements

14. Managing and mitigating health & safety including RAMS

Not all scope has to be delivered in-house, but the successful contractor must be able to clearly demonstrate previous experience of successfully forming and managing a multidisciplinary design team to deliver successful projects of similar scale and nature.

RBGE will supply the following to the successful contractor:

- Design intent drawings for all exhibitions elements, including dimensions, location, material and content specification.

- Exhibition data sheets for all exhibits, including AV exhibits

- Graphic design and artwork files setup to dimensions from drawings supplied by the successful contractor.

- Audio Visual software.

- Any real artefacts for use in the displays

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 70

Price / Weighting: 30

II.2.6) Estimated value

Value excluding VAT: 365 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 09/11/2026

End: 17/06/2027

This contract is subject to renewal: Yes

Description of renewals:

If necessary

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

If required

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 29/09/2026

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 29/09/2026

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=841193.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:841193)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=841193

VI.4) Procedures for review

VI.4.1) Review body

Sheriff Courts

27 Chamber Street

Edinburgh

EH1 1LB

VI.5) Date of dispatch of this notice

26/08/2026

Coding

Commodity categories

ID	Title	Parent category
39154000	Exhibition equipment	Miscellaneous furniture and equipment
79950000	Exhibition, fair and congress organisation services	Miscellaneous business and business-related services
79930000	Specialty design services	Miscellaneous business and business-related services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: supplychain@rbge.org.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Bespoke and specialist exhibition display production design & fitout services

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.2) Joint procurement

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.6) Information about lots

II.2) Description

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

III.1.3) Technical and professional ability

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

IV.2.7) Conditions for opening of tenders

Section VI: Complementary information

VI.1) Information about recurrence

VI.3) Additional information

VI.4) Procedures for review

VI.4.1) Review body

VI.5) Date of dispatch of this notice

Coding

Commodity categories

Delivery locations

Alert region restrictions

About the buyer

Further information