Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Ayrshire Council
Corporate Procurement Team, London Road HQ
Kilmarnock
KA3 7BU
UK
Telephone: +44 1563554400
E-mail: jack.hunter@east-ayrshire.gov.uk
NUTS: UKM93
Internet address(es)
Main address: http://www.east-ayrshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PS-26-151 - Housing Maintenance & Owner Occ Framework (PRJ0013890)
Reference number: PS-26-151
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
East Ayrshire Council have an expansive portfolio of domestic and owner occupied properties. The Council's tenanted properties are maintained primarily by an in-house team. Housing Asset Services require various sub-contractors to support the team in completing both housing related emergency and maintenance works to ensure they are completed within appointment /target dates and thus ensure KPI’s are achieved.
Owner Occupied Properties are currently delivered by sub-contractors and this framework has been developed to ensure this same practice
is continued.
The framework will be split into the following lots:
LOT 1 FLAT ROOFING
LOT 2 PLASTERWORK AND RENDER
LOT 3 GENERAL BUILDER
LOT 4 WET FLOOR SHOWER AREAS
LOT 5 TIMBER AND METAL FENCING
LOT 6 GENERAL ROOFING
LOT 7 ELECTRICAL WORK
LOT 8 JOINERY WORK
LOT 9 GLAZING WORK
LOT 10 BLACKSMITH/METAL WORK
LOT 11 PLUMBING WORK
LOT 12 ENVIRONMENTAL SERVICES
II.1.5) Estimated total value
Value excluding VAT:
4 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 12 lots
II.2) Description
Lot No: 1
II.2.1) Title
Flat Roofing Works
II.2.2) Additional CPV code(s)
45260000
II.2.3) Place of performance
NUTS code:
UKM93
II.2.4) Description of the procurement
Flat Roofing Works
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2026
End:
29/03/2030
This contract is subject to renewal: Yes
Description of renewals:
This framework will be retendered upon its expiry
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Plaster and Render Work
II.2.2) Additional CPV code(s)
45410000
45324000
II.2.3) Place of performance
NUTS code:
UKM93
II.2.4) Description of the procurement
Plaster/Render Works - Internal and External
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2026
End:
29/03/2030
This contract is subject to renewal: Yes
Description of renewals:
Will be re-tendered following expiry of this framework in 4 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Builder Work
II.2.2) Additional CPV code(s)
45000000
45100000
45450000
45400000
45210000
45262520
II.2.3) Place of performance
NUTS code:
UKM93
II.2.4) Description of the procurement
Lot 3 - Builder Work
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2026
End:
29/03/2030
This contract is subject to renewal: Yes
Description of renewals:
Will be re-tendered following expiry of this framework in 4 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Wet Floor Shower Areas
II.2.2) Additional CPV code(s)
45332000
45432100
II.2.3) Place of performance
NUTS code:
UKM93
II.2.4) Description of the procurement
Lot 4 - Wet Floor Shower Areas
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2026
End:
29/03/2030
This contract is subject to renewal: Yes
Description of renewals:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Timber Fencing & Metal Work
II.2.2) Additional CPV code(s)
45340000
45342000
II.2.3) Place of performance
NUTS code:
UKM93
II.2.4) Description of the procurement
Lot 5 - Timber and Metal Fencing
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2026
End:
29/03/2030
This contract is subject to renewal: Yes
Description of renewals:
Will be re-tendered following expiry of this framework in 4 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
General Roofing Work
II.2.2) Additional CPV code(s)
45260000
II.2.3) Place of performance
NUTS code:
UKM93
II.2.4) Description of the procurement
Lot 6 - General Roofing Works
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2026
End:
29/03/2030
This contract is subject to renewal: Yes
Description of renewals:
Will be re-tendered following expiry of this framework in 4 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Electrical Work
II.2.2) Additional CPV code(s)
45311100
45311000
II.2.3) Place of performance
NUTS code:
UKM93
II.2.4) Description of the procurement
Will be re-tendered following expiry of this framework in 4 years
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2026
End:
29/03/2030
This contract is subject to renewal: Yes
Description of renewals:
Will be re-tendered following expiry of this framework in 4 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Joinery Work
II.2.2) Additional CPV code(s)
45420000
45421000
II.2.3) Place of performance
NUTS code:
UKM93
II.2.4) Description of the procurement
Lot 8 - Joinery Work
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2026
End:
29/03/2030
This contract is subject to renewal: Yes
Description of renewals:
Will be re-tendered following expiry of this framework in 4 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Glazing Work
II.2.2) Additional CPV code(s)
45441000
45440000
II.2.3) Place of performance
NUTS code:
UKM93
II.2.4) Description of the procurement
Lot 9 - Glazing Work
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2026
End:
29/03/2030
This contract is subject to renewal: Yes
Description of renewals:
Will be re-tendered following expiry of this framework in 4 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 10
II.2.1) Title
Blacksmith & Metal Work
II.2.2) Additional CPV code(s)
71550000
45262680
II.2.3) Place of performance
NUTS code:
UKM93
II.2.4) Description of the procurement
Lot 10 - Blacksmith & Metal Work
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2026
End:
29/03/2030
This contract is subject to renewal: Yes
Description of renewals:
Will be re-tendered following expiry of this framework in 4 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 11
II.2.1) Title
Plumbing Work
II.2.2) Additional CPV code(s)
45332000
II.2.3) Place of performance
NUTS code:
UKM93
II.2.4) Description of the procurement
Lot 11 - Plumbing Work
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2026
End:
29/03/2030
This contract is subject to renewal: Yes
Description of renewals:
Will be re-tendered following expiry of this framework in 4 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 12
II.2.1) Title
Environmental Services
II.2.2) Additional CPV code(s)
71313000
90700000
II.2.3) Place of performance
NUTS code:
UKM93
II.2.4) Description of the procurement
Will be re-tendered following expiry of this framework in 4 years
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/11/2026
End:
29/03/2030
This contract is subject to renewal: Yes
Description of renewals:
Will be re-tendered following expiry of this framework in 4 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
QUALITY MANAGEMENT REQUIREMENTS - PLEASE REFER TO ITT FOR FULL DETAILS
1.The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN
ISO 9001 (or equivalent),
HEALTH AND SAFETY REQUIREMENTS - PLEASE REFER TO ITT FOR FULL DETAILS
1.The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS
OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related
scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.
ENVIRONMENTAL REQUIREMENTS - PLEASE REFER TO ITT FOR FULL DETAILS
1.The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or
equivalent) or a valid EMAS (or equivalent) certificate.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Tenderers shall note that the Council shall take cognisance of the financial integrity of the Tenderer.
The Council shall commission an independent third party business credit report from Creditsafe Business Solutions Ltd. using the
Company Registration number supplied by the Tenderer.
Minimum level(s) of standards required:
Any Tenderer who does not meet the minimum threshold of a Credit Score of 30
out of 100 will have their submission regarded as a “Fail” and will not be considered further. Where a Tenderer receives a Credit Score between 30 and 50 out of 100, the Council reserves the right to request further financial information to determine the risk to the Council. In the event that such additional measures are requested, the Council shall, in its sole discretion, determine the terms of those measures that it
deems as acceptable. If Tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected.
Risk or Credit reports from other agencies will not be considered.
It is the Tenderers responsibility to ensure that all information held by Creditsafe Business Solutions Ltd is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Creditsafe Business Solutions Ltd scores are accurate by the due submission date.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
TECHNICAL AND PROFESSIONAL ABILITY - PLEASE REFER TO ITT FOR FULL DETAILS
The Council will require Tenderers to provide relevant examples and/or references that demonstrate that they have a sufficient level of experience in order to perform the Contract. Tenderers may also be requested to provide evidence of their technical and professional ability, such as their skills, efficiency and reliability.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
There are a suite of Key Performance Indicators which will apply to this framework. Please refer to ITT for full details.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 30
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/09/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
30/09/2026
Local time: 12:00
Place:
PCS-T
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
This framework will be subject to a re-tender process in 4 years.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32561. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefit requirements are defined in the Procurement Reform (Scotland) Act 2014 as a contractual requirement imposed by a contracting authority relating to:
training and recruitment
availability of sub-contracting opportunities
or which is otherwise intended to improve the economic, social or environmental wellbeing of the authority’s area in a way additional to the main purpose of the contract in which the requirement is included.
Community benefits have contributed to a range of national and local outcomes relating to employability, skills and tackling inequalities by focusing on under-represented groups. The Act aims to achieve the maximum use of these requirements in public procurement.
(SC Ref:840197)
VI.4) Procedures for review
VI.4.1) Review body
Kilmarnock Sheriff Court
Sheriff Court House, St Marnock's Square
Kilmarnock
KA1 1EA
UK
Telephone: +44 1563550024
Internet address(es)
URL: https://www.scotcourts.gov.uk
VI.5) Date of dispatch of this notice
27/08/2026