Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Sheffield Hallam University
10005790
City Campus
Sheffield
S11WB
UK
E-mail: strategicprocurement@shu.ac.uk
NUTS: UKE32
Internet address(es)
Main address: https://www.shu.ac.uk/
I.4) Type of the contracting authority
Other: Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Purchasing Invida Assets Management software
Reference number: 2526-55-DTS-APP-CN
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Sheffield Hallam University currently uses INVIDA, a cloud-based Integrated Workplace Management System (IWMS), to support its Estates and Facilities Management operations. This procurement is for the continued provision of the existing INVIDA software, including associated support and maintenance services, for an initial period of three years with an option to extend for a further one year.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
196 790.40
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE32
II.2.4) Description of the procurement
The procurement is for the continued provision of the INVIDA cloud-based Integrated Workplace Management System (IWMS) used by Sheffield Hallam University to support Estates and Facilities Management operations.
The requirement includes access to the CORE, LIFECYCLE, COMPLIANCE, TASK and LIBRARY modules, providing functionality for space and asset management, lifecycle planning, statutory and non-statutory compliance, planned and reactive maintenance, helpdesk and task management, and document management. The service includes hosting, data storage, backups, system upgrades and technical support.
The contract will be awarded for an initial period of three years, with an option to extend for a further one year.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The contract is being awarded through the Crown Commercial Service (CCS) Low Value Purchasing System (LVPS), an existing commercial arrangement established under the Public Contracts Regulations 2015. Invida Limited is an appointed supplier under the arrangement and the contract is being awarded in accordance with the applicable LVPS call-off provisions. Therefore, a separate prior call for competition was not published by Sheffield Hallam University for this contract award.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
Contract No: 2526-55-DTS-APP-CN
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/08/2026
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Invida Limited
10223226
31 Temple Street
Birmingham
B2 5DB
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 196 790.40
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Sheffield Hallam University
Sheffield
UK
VI.5) Date of dispatch of this notice
28/08/2026