CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

The contracting authorities participating in this tender are:Darlington Borough CouncilDurham County CouncilGateshead CouncilHartlepool Borough CouncilMiddlesbrough CouncilNewcastle City CouncilNorth Tyneside CouncilNorthumberland County CouncilRedcar and Cleveland Borough CouncilSouth Tyneside CouncilStockton on Tees Borough CouncilSunderland City CouncilThe Contract will be made available to all NEPO associate members. A list of associate organisations is available at www.nepoportal.org.The Council intends to make this Framework Contract available for use by all UK contracting authorities including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, NHS Bodies, Local Authorities, Emergency Services, Educational Establishments, Registered Charities who have a need to purchase the above supplies.See the following websites for details:-http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htmhttp://www.education.gov.uk/edubase/home.xhtmlhttp://www.schoolswebdirectory.co.uk/localauthorities.phphttp://www.hefce.ac.uk/unicoll/http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspxhttp://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htmhttp://www.police-information.co.uk/police-directoryhttp://www.charity-commission.gov.ukhttps://www.buy4wales.co.uk/UsefulResources/buy4wales.htmlhttp://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbsAny organisation able to access this Contract will be referred to in the documentation as a Contracting Authority.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

NEPO intends to renew its existing framework contract for the supply and servicing of Library Books. The new framework will have a primary and secondary contractor per lot and will include adults and children's fiction and non-fiction and DVD's / Blu Ray. Most stock will be supplied serviced as detailed within the tender document. Delivery will be to central delivery points, or to individual branch libraries, schools, and other client establishments. Stock will often be ordered pre-publication or pre-release.

The framework agreement will be in 3 lots

Lot 1: Adult Fiction and Adult Non Fiction Books.

Lot 2: Children's Books.

Lot 3: DVD/Blu Rays.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As specified within the tender document.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As specified within the tender document.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

As specified within the tender document.

III.1.4)

Other particular conditions to which the performance of the contract is subject

As specified within the tender document.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

As specified within the tender document.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

QTLE-9CXJL2

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Representatives of Gateshead Council Legal Department.

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

This tender can be accessed via the NEPO eTender system at www.nepoportal.org. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at www.nepoportal.org. Any queries regarding the procurement process or tender documents must be raised no less than 4 working days before the tender return date, through the Q&A section on the NEPO eTender system. Tenderers should note there will be ongoing engagement with other contracting bodies as identified in section ll.1.2 to encourage uptake of this agreement. For any support in submitting your expression of interest or tender response please contact the NEPO Portal Helpdesk at +44 1914335949 or info@nepoportal.org. There are a number of help guides available within the NEPO portal. Reading these will assist the supplier in completing and submitting their response.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

Supply and Servicing of Adult Fiction and Non Fiction Books

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Supply and Servicing of Childrens Books

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Supply and Servicing of DVD/Blu-Rays

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots