CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

The services are split into 2 lots. Lot 1 — North covers the following main areas:Birmingham, Coventry, Nottingham, Derby, Manchester, Bolton, Preston, Salford, Liverpool, St Helens, Blackburn, Stoke, Sheffield, Doncaster, Grimsby, Sunderland, Newcastle, Middlesbrough, Morecombe, Hull, Huntingdon, Skegness.Lot 2 — South covers: London, Essex, Ipswich, Watford, Reading, Swindon, Bristol, Western-Super-Mare, Folkestone, Tunbridge Wells, Newhaven, Eastbourne, Southampton, Portsmouth, Isle of Wight.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

SAHA Mechanical and electrical services including gas related services over two lots being North and South.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Details of any deposits, guarantees or bonds required by the contracting authority will be set out in the Contract Documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Details of any financial conditions and payment arrangements required by the contracting authority will be set out in the Contract Documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Consortium bids must state on their face that the bidding members are a consortium. The contracting authority reserves the right to require a lead service provider to undertake primary contractual liability or to require that one or more parties are jointly and severally liable.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Details of any conditions will be set out in the contract documents. These may include conditions relating to environmental and social requirements and supply chain arrangements.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Applicants will be required to complete a PQQ and all requirements and standards required are set out in the PQQ. This can be obtained from http://www.echelonconsultancy.co.uk/eDocs

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

A minimum of 5 operators will be invited for each Lot, though the Contracting Authority reserves the right to increase the number of operators to be invited to tender by one or two if their scores are closely placed around the cut-off point.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

ECH 628 SAHA M and E contract 2014

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The contracting authority reserves the right to cancel the procurement and not to proceed with the long term Contract at any stage of the procurement process. The contracting authority also reserves the right not to award a contract or to award a contract for any one or more of the lots or part or parts of the works only. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract. Tenderers should note that the provisions of the transfer of Undertakings (protection of Employment) Regulations 2006 may apply.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the EN Standard form 02 — Contract notice 13 / 31 proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ‘ineffective’.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

SAHA Mechanical and electrical services including gas related services (North).

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 1 (North)

Fire alarm servicing and maintenance including responsive repairs and smoke vents

Servicing GBP 49 735 per annum

Maintenance including responsive repairs GBP 53 383

Emergency lighting servicing and maintenance including responsive repairs

Servicing GBP 62 195

Maintenance including responsive repairs GBP 55 435

Periodic electrical inspection and testing including remedial works

Inspection and testing GBP 46 310

Remedial works GBP 21 000

Air-conditioning servicing and maintenance including responsive repairs

Maintenance including responsive repairs GBP 6 166

Commercial boiler servicing and maintenance including responsive repairs and certification

Servicing GBP 109 375

Maintenance including responsive repairs GBP 76 000

Domestic gas servicing, landlord's gas safety records, breakdowns and repairs. ( Please note that SAHA may not award this element of work) GBP 44 000

Lightening Protection testing and reporting. GBP 4 927

Non domestic electrical responsive repairs GBP 10 333.

4)

Indication about different contract dates

5)

Additional Information about lots

SAHA will award the lot to one Service Provider.

ANNEX B

Information About Lots

1)

Short Description

SAHA Mechanical and electrical services including gas related services (South).

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 2 (South)

Fire alarm servicing and maintenance including responsive repairs and smoke vents

Servicing GBP 22 409

Maintenance including responsive repairs GBP 36 000

Emergency lighting servicing and maintenance including responsive repairs

Servicing GBP 11 056

Maintenance including responsive repairs GBP 72 043

Periodic electrical inspection and testing including remedial works

Inspection and testing GBP 36 322

Remedial works GBP 20 833

Air-conditioning servicing and maintenance including responsive repairs

Maintenance including responsive repairs GBP 8 100

Commercial boiler servicing and maintenance including responsive repairs and certification

Servicing GBP 111 978

Maintenance including responsive repairs GBP 99 166

Domestic gas servicing, landlord's gas safety records, breakdowns and repairs. ( Please note that SAHA may not award this element of work) GBP 44,200

Lightening Protection testing and reporting. GBP 6 403

Non domestic electrical responsive repairs GBP 13 333.

4)

Indication about different contract dates

5)

Additional Information about lots

SAHA will award the lot to one Service Provider.