CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Metropolitan Borough of Solihull.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

In April 2010 Solihull Community Housing (SCH) launched Solihull Independent Living (SIL), an agency to help vulnerable people who are older persons, disabled or on a low income to repair, improve, maintain or adapt their homes. They are a local, not-for-profit organisation. SIL brings services previously provided by SCH, Solihull Council and Solihull Care Trust under one umbrella.

SIL is the agency responsible for carrying out adaptations for SCH tenants, private sector tenants and homeowners across the Metropolitan Borough of Solihull.

SIL is looking to appoint an architectural firm to provide the services to support the delivery of its adaptation works.

The required service is to include, but not be limited to:

— Arranging and undertaking visits to residential properties to survey;

— Production of scheme sketch drawings;

— Production of full scheme drawings, Specification and Schedule of Works pricing documents;

— Applications for Building Regulations and Planning Permission;

— All necessary Structural Calculations;

— Completion of all necessary 3rd party wall consent agreements.

The required service may also include the management of works on site, to include:

— Pre-construction CDM plan and F10 applications;

— Weekly site visits including reports to SIL;

— Management of Health and Safety including reports to SIL;

— Verification of payment certificates;

— Final certification pack preparation.

It is anticipated that the Contract shall commence 1.9.2015.

The proposed term of this Contract is for a period of 3 years with an option to extend, subject to performance, by up to a further 3 twelve month periods.

The Contract value is estimated at GBP 125 000 per annum.

The successful contractor is to be selected through a formal tender process.

In order to be considered for inclusion on SCH's select list of contractors who are to be invited to tender, contractors must express an interest in this tender and complete a set of Pre-Qualification Questionnaire document(s).

The closing date for the submission of completed Pre-Qualification Questionnaires is no later than 12:00 noon on Monday 9.2.2015.

Additional Information:

Briefing Session: A briefing session lasting approximately one hour is being held on Monday 19 January, where the SCH Procurement Officer and Contract Administrator will explain the details of the contract and outline the procurement procedure. Please see the attached PQQ letter for details of how to register your interest in attending this session.

TUPE: Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) will not apply in respect of this contract.

Social Value: The contract is to be procured and delivered in accordance with the Public Services (Social Value) Act 2012 and all bidders will be expected to collaborate with SCH to deliver improvements to the borough of Solihull through the delivery of this contract.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

It may be necessary for the appointed economic operator, prior to the commencement of the Contract, to provide a Contract Performance Guarantee Bond or cash deposit equivalent to 10 percent of the annual contract value.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Completion of Pre-Qualification Questionnaire (PQQ) documentation; minimum requirements are as set out in the PQQ documents which are available via Solihull Community Housing's tendering web portal: http://www.csw-jets.co.uk/

Suppliers must register their organisation and formally express an interest in this contract opportunity on the web portal in order to gain access to documents and participate in the procurement process.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Economic operators must complete and submit a set of Pre-Qualification Questionnaire (PQQ) documents; the subsequent assessment and scoring of submitted information will determine who will be invited to tender.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

PROJECT - 00002616

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Social Value: Under the Public Services (Social Value) Act 2012 Solihull Community Housing (SCH) must consider:

(a) how what is proposed to be procured might improve the economic, social and environmental well-being of the area where it exercises its functions, and

(b) how, in conducting the process of procurement, it might act with a view to securing that improvement.

Accordingly, the subject matter of the contract has been scoped to take into account the priorities of SCH relating to economic, social and environmental well-being. These priorities are described in the invitation to tender and are reflected in the evaluation criteria for the award of the contract.

Constructionline:

Solihull Community Housing has adopted Constructionline methodology for demonstrating financial risk and technical capability and Safety Schemes in Procurement (SSIP) as its vehicle for health and safety assessment. Constructionline is the UK government owned certification service for construction-related contractors, consultants and material suppliers, and has been developed to save the industry millions of pounds by reducing duplication in the pre-qualification process.

Constructionline registered suppliers need only complete the Solihull Community Housing Questionnaire.

Suppliers not registered with Constructionline will not be precluded from expressing an interest in this contract notice but will need to demonstrate that they meet the pre-qualification requirements. Non-registered suppliers must therefore complete the full Constructionline pre-qualification questionnaire plus the Solihull Community Housing Questionnaire. The answers provided in the PQQ and/or information held by Constructionline will form the basis of the information required for short listing.

Applicants not registered with Constructionline are encouraged to do so as this will simplify the pre-qualification process. Any supplier wishing to register to respond to this advert should contact your dedicated Business Development Manager at Constructionline, Andrew Turner on +44 7860949906 or email andrew.turner2@capita.co.uk at the earliest opportunity to discuss becoming a member of Constructionline or to understand more about SSIP.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice